City of Mechanicsville
REGULAR COUNCIL MEETING
January 12, 2009
The Mechanicsville City Council met in regular session on Monday, January 12, 2009 at City Hall. Mayor David L. Furry called the meeting to order at 7:00 p.m. Council members present for roll call were Larry Beck, Carla Barnhart, Gene Brown, Bryan Lovell and Jeff Christianson. Others present included Jim Barber, Rob Davis, Dick Meyer, Margaret Glover, Sherie Paup, Tim Beck, Doug Cook and Lonni Koch.
Receive visitors/public comment: Rob Davis addressed the council regarding his concern about the cattle in the yard. Dick Meyer addressed the council about the Senior Dining Board’s request to put up 5 acoustic panels which are 4x4 panels and can be fastened with either double sided tape or nails. He also asked if the council would pay for ˝ the cost if he were to strip and wax the floor. Some discussion regarding the need to replace the front entrance rugs as it would help to absorb some of the salt so it would not track so bad onto the floor. Brad Norton was not able to attend due to the weather and has requested to be on the agenda for next month regarding the livestock.
CONSENT AGENDA: Bryan Lovell motioned, Larry Beck seconded to approve all items under the consent agenda including the agenda, the minutes from 12/08/08, finance reports and claims. Roll call vote: Ayes: Beck, Brown, Christianson, Barnhart and Lovell. Nays: None. Motion carried.
The claims approved were as follows:
|
JUDY HARTMAN |
51.70 |
TEEN READ |
|
WALMART |
131.09 |
TEEN READ |
|
STAPLES |
196.27 |
OFF SUPPLY |
|
AMAZON.COM |
154.38 |
LIB VIDEO |
|
IA OFFICE SUPPLY |
265.16 |
OFF SUPPLY |
|
IA WORKFORCE DEVELOPMENT |
49.49 |
INSURANCE |
|
PAYROLL |
5535.37 |
WAGES |
|
WELLMARK |
3017.07 |
INSURANCE |
|
I P E R S |
1655.23 |
IPERS |
|
INTL REVENUE SERVICE |
5163.98 |
FICA/MC |
|
TREAS, STATE OF IOWA |
1679.20 |
WAGES |
|
US POSTAL SERVICE |
312.96 |
POSTAGE |
|
BRIDGE COMMUNITY BANK |
20.65 |
MISC CONTRACT |
|
TREAS, STATE OF IOWA |
958.00 |
SALES TAX |
|
JOHN HULICK |
14.75 |
REFUND DEPOSIT |
|
RON HUBLER |
28.90 |
REFUND DEPOSIT |
|
JENNY TRAN |
50.00 |
REFUND DEPOSIT |
|
IA OFFICE SUPPLY |
44.48 |
OFF SUPPLY |
|
JUDY HARTMAN |
47.75 |
LIB VIDEO |
|
BARNES & NOBLE |
86.31 |
LIB BOOKS |
|
WAPSIPINICON ALMANC |
16.00 |
LIB BOOKS |
|
CONSUMER REPORTS |
44.00 |
LIB SUBSCRIPTION |
|
BRIDGE COMMUNITY BANK |
111.30 |
OTHER SUPPLY |
|
ACCO, UNLIMITED CORP. |
81.78 |
MINOR EQUIP |
|
ALLIANT ENERGY |
8431.31 |
UTILITIES |
|
ALL MED |
193.22 |
OPER SUPPLY |
|
ARAMARK UNIFORM SERVICE |
138.60 |
UNIFORM |
|
BATTERIES PLUS |
112.80 |
OTHER EQUIPMENT |
|
BNA BOOKS |
58.00 |
OPER SUPPLY |
|
BUSINESS RADIO SALES |
1906.78 |
CAPITAL EQUIPMENT |
|
CEDAR CO. SOLID WASTE |
1188.00 |
LANDFILL |
|
QUILL CORPORATION |
185.62 |
OFFICE SUPPLY |
|
FARM PLAN |
67.99 |
OTHER EQUIPMENT |
|
GALL'S, INC. |
18.98 |
OPER SUPPLY |
|
HAWKEYE INTERNATIONAL |
67346.26 |
VEHICLES |
|
IA EMS ASSOCIATION |
50.00 |
DUES |
|
I M F O A |
30.00 |
DUES |
|
INSTACODE |
236.00 |
MNT/EQUIPMENT |
|
IA RURAL WATER ASSN. |
225.00 |
PROF SERVICES |
|
IOWA WIRELESS |
99.83 |
TELEPHONE |
|
JIMS AUTO BODY |
32.00 |
VEH REPAIR |
|
KEYSTONE LAB, INC |
42.00 |
PROF SERVICES |
|
LAW ENFORCEMENT SYSTEMS |
67.00 |
OFFICE SUPPLY |
|
LINN COOP |
35.12 |
VEH SUPPLY |
|
LISBON-MTVERNON AMB SERV |
375.00 |
MUTUAL AID |
|
LYNCH FORD-MT. VERNON |
134.48 |
VEH REPAIR |
|
MECHANICSVILLE TELE. CO. |
569.06 |
TELEPHONE |
|
SANDRY FIRE SUPPLY |
265.00 |
MINOR EQUIPMENT |
|
UTILITY EQUIPMENT CO. |
384.96 |
OTHER EQUIPMENT |
|
MECHANICSVILLE TELE. CO. |
12.71 |
UPS SHIPPING |
|
THE TIPTON CONSERVATOR |
295.93 |
PUBLICATION |
|
CASEY'S GENERAL STORE |
70.59 |
VEH SUPPLY |
|
KOCH'S PAINT & LUMBER |
35.87 |
OPER SUPPLY |
|
IA RURAL WATER ASSN. |
175.00 |
TRAINING |
|
FIRE SERV TRAIN BUREAU |
50.00 |
TRAINING |
|
DANS TIRES AND MORE |
311.32 |
VEH REPAIR |
|
AGVANTAGE FS INC. |
1508.58 |
VEH SUPPLY |
|
ANGIE ENTWISLE |
300.00 |
MNT/REPAIR |
|
KEYSTONE LAB, INC |
154.70 |
PROF SERVICES |
|
ACCO, UNLIMITED CORP. |
423.80 |
CHEMICAL |
|
IA ONE CALL |
5.40 |
PROF SERVICES |
|
PAYROLL |
6618.72 |
WAGES |
|
AREA AMBULANCE |
64.38 |
MUTUAL AID |
|
SHEPLEY SNYDER PHARMACY |
13.32 |
OPER SUPPLY |
Total Receipts and Disbursements for month of December by fund
|
Fund |
Receipts |
Disbursements |
|
Agency-Water |
111.22 |
61.22 |
|
Ambulance Trust |
7,600.31 |
8,756.49 |
|
Debt Service |
|
1,367.56 |
|
Fire Trust |
.41 |
|
|
General |
21,087.08 |
18,175.35 |
|
Gift Trust |
215.59 |
45.00 |
|
Library Expendable Trust |
3.47 |
|
|
Perpetual Care |
50.00 |
|
|
Road Use Tax |
7,975.54 |
3,872.29 |
|
Sewer Utility |
4,994.66 |
3,756.23 |
|
Solid Waste |
7,327.75 |
114,720.04 |
|
Special Revenue LOST |
6,013.72 |
0 |
|
Employee Benefit |
950.69 |
2,870.51 |
|
TIF Fund |
382.88 |
|
|
Water Utility |
6,018.46 |
12,319.33 |
|
Water Sinking Fund |
2,500.00 |
|
REPORTS:
Library Report: Librarian Judy Hartman provided a written report along with the proposed budget for 2009-2010. A few of the statistics from the report indicated that they weed out approximately 3% of the collection each year. After this process they added 423 additional books and 121 DVD’s. The library’s circulation increased by 1,065 during 2008. The total number of people who visited the library increased by 950. The Mechanicsville Telephone Company has assisted the library with being able to provide wireless internet access. The library offers internet access to those who have a laptop and want to bring it in to the library to us or they can use one of the 5 computers. The number of users of the computers also increased by 332.
Ambulance Report: Sherie Paup presented the ambulance reports for November and December. November had a total of 19 calls with 14 being medical and 5 trauma. There were 5 refusals, 2 for Rescue 57, one A-4; 1 A-51, and one for A-9. In December a total of 32 calls with 25 being medical, 6 trauma and 1 standby for house fire with 2 being refusals, 3 were with A-4, 2 with A-5, 4 with A-9, 2 tier with A-51 and 1 Area Ambulance. The total calls for the year was 280. Sherie also provided a copy of the proposed budget for the Ambulance department.
Fire Department Report: Lonni Koch reported that the fire department responded to a grain bin fire, a house fire with Stanwood and Lisbon providing mutual aid; a fire alarm and a water pipe break at the Nursing home, and provided mutual aid to Lisbon for a house fire. Doug Cook explained a problem they were having with the pump on the new truck. A valve was not operating properly so the service tech came and got the truck and took it to Snyder, NE to be repaired.
Police Report: Police Chief Jim Barber provided a summary of the calls for the year which included 9 accidents; 89 agency assists; 2 alarms; 9 ambulance assist; 26 animal cases; 10 arrests; 6 assist motorists; 2 assaults; 2 building checks with 2 found unsecured; 4 burglary; 187 citizen assist; 10 criminal mischief; 2 domestic assaults; 4 fire department assist; 10 harassment; 81-911, 15 theft; 52 traffic stops with 12 citations and 40 warnings, and 1 welfare check. In addition there were 33 abatements; 1 run away juvenile, 1 death investigation, 2 bad check notices served, 142 warnings for code violations for illegal parking, abandon vehicles, dog at large, illegal burning, curfew violation, harassment noise disturbance, abandon refrigerator, unsafe vehicle, Union Pacific Railroad obstructing streets and 61 citations issued for illegal parking, fail to abate nuisances, public urinating, disorderly conduct, assault harassment, no valid drivers license, expired tags, no peddlers license, open container alcohol, possess drug paraphernalia, fail yield right away, dog at large, eluding police, fail properly stop RR crossing, public intoxication, speeding, no vehicle insurance, possess alcohol by minor, and abandon vehicle.
The traffic stop break down was 31 white males, 15 white females, 2 black males, and 4 Hispanic males.
Officer Barber also expressed his concern about not resolving the animal control issue. Follow up with the Cedar Valley Humane Society will be done as well as the Mayor will contact the Board of Supervisors and Sheriff Wethington.
Public Works Report: Zerbe was out plowing snow, however, provided a request to attend the Iowa Rural Water conference for 2 days. Also provided information regarding a water main on the south side of Highway 30 was repaired; pulled a pump at the lift station due to a seal failure; the garbage truck was returned following the adjustment on the arms and was used today and worked much better. May want to consider changing the garbage day due to the recycle containers being placed next to the garbage container and not having enough room to access and pick up the container. Council acknowledged the extra effort in trying to keep the streets clean and inquired about getting more sand out. They also discussed parking and implementing the snow emergency and the possibility of having the snow emergency be changed to be alternate side of the street parking from November 15- April 15.
Administration Report: Coppess reported that Alliant Energy had been in to advise of their plan to replace lines in the spring. They also have a pole with a street light that they will plan to move from the west side of Walnut Street to the east side near the intersection of Crestview Drive.
Old Business:
Livestock Ordinance: No action.
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Installing acoustic squares in auditorium: Bryan Lovell motioned, Jeff Christianson seconded to authorize Senior Dining to install the 4x4 acoustic tiles using the double faced tape in the auditorium of the Memorial Building. Ayes all. Motion carried.
Proposal for outsourcing the dumpster pickup with Johnson County: Motion was made by Larry Beck, seconded by Carla Barnhart to approve Johnson County Refuse to pick up the commercial dumpsters at a cost of $50 for the 2 yard dumpsters, $65 for the 3 yard dumpsters and $130 for the 6 yard units. Johnson County Refuse will provide the 6 yard dumpsters to the city at no additional charge. The city will continue to administer the billing through the water bills. Ayes all. Motion carried. Additional discussion about possibly notifying all businesses that cardboard must be recycled and that failure to recycle it will result in the garbage not being picked up.
Purchasing replacement 2 & 3 yard dumpsters: It was reported that no additional dumpsters will be needed at this time as extra ones will be available upon the placement of the 6 yard dumpsters.
Resolution to transfer funds from Special Revenue Local Option Sales Tax Fund to Solid Waste Fund: Motion was made by Jeff Christianson and seconded by Bryan Lovell to adopt Resolution 2009-01 transferring $90,000 from the Local Option Sales Tax Fund to the Solid Waste Fund. Roll call vote: Ayes: Gene Brown, Jeff Christianson, Carla Barnhart, Bryan Lovell, and Larry Beck. Nays: None. Resolution adopted.
Resolution to transfer funds from General fund to Debt Service Fund: Motion was made by Larry Beck and seconded by Carla Barnhart to adopt Resolution 2009-02 approving a transfer of $6301 for December to make funds available for the interest payment on the fire truck; and the balance of the transfer $16,302 to be completed in May, 2009 from the General Fund to the Debt Service Fund. Roll call vote: Ayes: Gene Brown, Jeff Christianson, Carla Barnhart, Bryan Lovell, and Larry Beck. Nays: None. Resolution adopted.
Setting date/time for 2010 Budget workshop: The council set Monday, January 19 at 6:30 as the date and time to work on the 2010 budget.
Creating job description for on-call/temporary maintenance: Gene Brown presented information on possibly accepting applications for an on-call temporary maintenance person. Council directed clerk to post a request on clerk net to possibly obtain sample job descriptions from other towns that may be utilizing on call help.
Review amounts for township trustee contracts: Council reviewed the valuations and the rates that can be collected from the townships for fire protection agreements. Clerk was directed to prepare the contracts with these amounts to be presented to the township trustees at the January 27 meeting.
Committee Reports:
Discussion about creating a Parks & recreation Board: Carla Barnhart presented information about possibly creating a parks and recreation board for the city.
Correspondence: Correspondence was received from North Cedar School regarding the Silver Cord Scholarship program and from the Iowa League of Cities about training for developing leaders.
Set next regular meeting date: 2-9-09
Mayor Comments: Thanks everyone for attending and for their participation.
ADJOURN: There being no further business to come before the Council at this time, council member Larry Beck motioned, Jeff Christianson seconded, to adjourn the meeting at 8:35 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K. Coppess, CMC David L. Furry, Mayor
City Clerk/Finance Officer