REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: Dan Paidar requested council to review a recent
utility bill that he has not paid due to him disputing the accuracy of the
meter reading for one month. Lonni Koch also
spoke on behalf of Jake Koch and stated that he had 3 months of readings being
disputed. Zerbe was asked to contact the
vendor for additional information on testing that can be done on the meters to
test for accuracy.
Bobby Kaufman, Iowa
State House Representative, provided introduction and information on his plans to vote for things
that are good for
LIAH Preschool
Community Involvement, Amanda Smith, Secretary; Jen Smith President; and Angie Entwisle, Treasurer were present to provide information
regarding the Love Is A Hug Preschool program and to
provide awareness of the Before and After School Program and to seek ways to
collaborate with the city to ensure the sustainability of an essential
community service.
Shelise Parsley, CCEDCO, Executive Director, introduced herself and
shared her 5 year strategic plan with the council.
CONSENT AGENDA: Pam Logue motioned,
Pam Cavey seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
ACCO CHEMICALS $417.80
AGVANTAGE FS INC VEHICLE OPERATIONS $3,788.35
AIRGAS NORTH CENTRAL OPERATING SUPPLIES $101.58
ALLIANT ENERGY ELECTRIC/
AMAZON.COM LIBRARY MATERIALS $324.38
BARNES & NOBLE OPERATING SUPPLIES $179.00
BLOOMBERG BNA OPERATING SUPPLIES $66.00
BOUND
BRIDGE COMMUNITY BANK POSTAGE/SHIPPING $394.27
CAR QUEST
CASEYS GENERAL STORE MEETINGS &
CONFERENCES $925.85
CEDAR CHIROPRACTIC DEPOSIT REFUND $50.00
CEDAR
CHASE
CHILDRENS
CJ COOPER & ASSOCIATES INC MEDICAL/WELLNESS EXPENSE $52.00
CONSUMER REPORTS SUBSCRIPTION & ED
MATERIAL $29.00
COOK, DOUG TRAINING $328.50
DOHMEN, JACOB
DEPOSIT REFUND $50.00
DORSEY & WHITNEY LEGAL EXPENSE $5,000.00
ENTWISLE, ANGIE JANITORIAL EXPENSE $330.00
GALLS OPERATING SUPPLIES $169.92
GRONEWOLD TILING
HARTMAN, JUDY OPERATING SUPPLIES $86.21
HAWKEYE INTERNATIONAL TRUCKS VEHICLE REPAIR $459.40
HORSFIELD CONTRACTING STORM DRAINAGE $156,219.07
INSTACODE INSTITUE MINOR EQUIPMENT $179.00
IWIRELESS TELECOMMUNICATIONS $57.86
JOHN DEER FINANCIAL MINOR EQUIPMENT $17.70
JOHNSON COUNTY REFUSE INC OTHER PROF
KEYSTONE LABORATORIES, INC OTHER PROF
KOCHS SERVICE & SUPPLY LLC MINOR EQUIPMENT $375.70
MCCORMICK, ASHLEY TRAINING $180.00
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $311.81
ODD JOBBER GROUNDS MAINTENANCE
& REPAIR $5,650.00
P & K
PEOPLE SUBSCRIPTION & ED
MATERIAL $44.50
QUILL OFFICE SUPPLIES $84.76
SANDRY
SHEPLEY PHARMACY OPERATING SUPPLIES $5.46
TARGET OPERATING SUPPLIES $449.30
TECHSOUP GLOBAL OFFICE SUPPLIES $22.00
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $215.22
WALMART OPERATING SUPPLIES $37.37
WEBER, WENDY
DEPOSIT REFUND $50.00
WELLMARK BC BS GROUP INSURANCE $2,953.20
PAYROLL WAGES $12,903.12
Total Receipts and
Disbursements for month of November by fund
|
Fund |
Receipts |
Disbursements |
|
General |
32,607.03 |
12,666.60 |
|
Road Use Tax |
8,441.49 |
20,706.64 |
|
Employee Benefit |
4,519.10 |
1,736.31 |
|
Local Option Sales Tax |
15,064.42 |
|
|
Library Expendable
Trust |
53.55 |
|
|
|
26,640.30 |
2,470.00 |
|
Ambulance Trust |
1,794.57 |
2,685.58 |
|
Fire Trust |
17,043.18 |
97,246.00 |
|
Debt Service |
3,639.07 |
19,476.15 |
|
Capital Project |
0.00 |
88,181.63 |
|
Perpetual Care |
100.00 |
|
|
Water Utility |
7,174.77 |
1,174.87 |
|
Sewer Utility |
5,269.23 |
2,449.94 |
|
Solid Waste |
8,298.94 |
5,488.68 |
|
Storm Water Utility |
968.58 |
0.00 |
|
Water Sinking Fund |
|
945.00 |
|
Water Deposits |
200.00 |
0.00 |
REPORTS:
Fire Report: Lonni Koch reported 3 fire calls including a Mutual
Aid with Lisbon for a trailer fire, 11/30 Motor vehicle accident, and 12/3
control burn of the ditch on X-40. The
new fire tanker arrived on 11/30 and volunteers are working to get it put into
service by transfer equipment and doing training on it. Four nozzles were requested at a cost of $370
each, Doug Cook requested mileage of 730 miles to Laverne, Minnesota to pick up
the new fire truck, a pair of fire boots at a cost of $160, and discussion on
adjusting the speed governor from 60 mph to 65 mph at a cost of $150 and
whether the insurance company would permit and what affect it would might have
on the warranty. Calvin Paup motioned,
Pam Cavey seconded to approve the fire report. Ayes all. Motion carried.
Ambulance Report: Lonni Koch reported 9 ambulance calls with 5 being
advanced medical and 4 basic calls, Tammy Nehring resigned
from ambulance, and requested council to approve an ambulance incentive pay
package that includes $50 per shift per holiday for each person scheduled;
requested that it be retroactive to last year December 1, 2011, and the per
call rate to be set at $30 per call for a paramedic; $25 for an Advanced
Public Works Report: Zerbe reported that the 4
inch sewer pipe patch was completed, pulled pump at lift station, storm sewer
project is nearing completion; the water main valve that he wanted to try to
save, needed to be removed as it was lead jointed back to the main; and snow
equipment is ready.
Police Report: Police Chief Barber reported the calls for the
month which included 12 agency assists, 1 animal case, 1 arrest, 5 citizen
assist, 1 harassment; 5 – 911, 2 thefts, 5 traffic stops, 2 citations and 3
warnings; 2 warnings for code violations abandoned refrigerator and illegal
parking, 3 citations issued for speeding, driving while revoked, and theft.
Administration Report: Coppess informed council of a citizen concern
received on the storm sewer project which had been forwarded to the engineer to
review; the narrowband radio programming is scheduled for Dec 17, IPERS
Compliance review was completed and a report of no findings made.
Old Business: Review Public Works Job Description and sample
interview questions. Council discussed
in more detail the entry requirements for the position including living within
the city limits or willing to relocate within 6 months of hire, completing a
pre-employment drug test, length of time necessary to complete Grade 1 and
Grade 2 certifications. Dee Cook
motioned, Pam Logue seconded to have Coppess make updates to the job
description and distribute to council members for one more review and then proceed
with posting the position and accepting the applications. Ayes all. Motion carried. Additional interview
questions would also be researched.
New business
Ball field project update and grant money (tiling,
water, sewer lines): Council discussed applying for another grant
and whether matching funds would be available.
It was suggested that the recently pledged funds could be used as the
match for 2013 application. The tiling
was installed by Gronewald Tiling and Excavating with
the labor being donated, and information had been requested from the engineers
regarding alternative sizing for the water and sewer pipes of which it was
determined that the sewer would stay at 6 inches as proposed and that water
could be reduced from a 4 inch service line to a 2 inch line and still have
adequate pressure for watering the field and servicing a concession stand.
Proposal from Elliott Equipment regarding demo of
street sweeper: Council reviewed and discussed some possible
alternatives and then Calvin Paup motioned,
Resolution 2012-14 to Change the rates for the
Stipend/incentive program for Mechanicsville Ambulance Personnel: Council added
a statement to clarify that if ambulance personnel terminate prior to December
the incentive payment will still be made to them, but will be held if equipment
has not been returned, students will start earning incentive pay upon
completion of certification and they are able to stand on there own merit. Dee Cook motioned, Pam Cavey seconded to
approve the resolution as modified. Roll
call vote: Ayes:
Council further discussed
the existing holiday pay policy as well as on call pay for other employees
within the city. Upon review of the
Designated Holidays listed in the Personnel Handbook a motion was made by Pam
Cavey and seconded by Calvin Paup to add the statement “Resolution 2012-14 is
an exception to this policy.” Ayes all. Motion
carried.
Resolution for mileage rate (
LL Pelling Proposal: Rob Davis motioned,
Pam Logue seconded to accept the LL Pelling proposal for street seal
coating. Ayes all. Motion carried.
Storm Sewer update on project and if council will
concur with a 1 week extension: Due
to the extra work of 2 additional intakes added along Cedar St near John and
Jackson Street; construction required removal of buried concrete not shown on
the plans, mainly as 18” thick reinforced concrete foundation wall from an old
FS scale platform located in the
Committee Reports:
Preliminary
Library budget was looked at with Pam Cavey being asked to gather more
information about the needs of the building for foundation repair, painting on
the outside, and some trim work inside that has been damaged. Inquiry was made on the status of getting
security window installed.
Correspondence: Copy of the letter from IPERS Compliance
Review was shared.
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Rob Davis motioned, Pam Logue seconded,
to adjourn the meeting at 10:15 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance
Officer