City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
None.
Appoint person to fill vacancy
created by Karrie Johnson resignation: Motion was made by
Larry Beck, seconded by Pam Logue-Newcomb to appoint Bryan Lovell to fill the
vacancy. Ayes all. Motion carried.
CONSENT AGENDA: Larry Beck motioned, Jeff Christianson
seconded to approve the consent agenda with the addition of setting the date
for the Halloween Trick or Treat activities to be on Wednesday, October 31,
from 5-8, minutes from
The
claims approved were as follows:
PAYROLL |
WAGES |
6,182.12 |
ODD JOBS INC-JERRY DAKE |
BURIALS |
1,625.00 |
PAYROLL |
WAGES |
6,269.74 |
|
POSTAGE |
130.38 |
AIRGAS, INC. |
MED SUPPLY |
175.06 |
ALLIANT ENERGY |
UTILITIES |
5,763.28 |
ARAMARK UNIFORM SERVICE |
CLOTH ALLOW |
127.28 |
CEDAR CO. SOLID WASTE |
FEES LANDFILL |
1,080.00 |
FARM PLAN |
VEH REPAIR |
38.95 |
HOY CONSTRUCTION |
ST REP MNT |
288.00 |
|
TELEPHONE |
156.62 |
JJJ ENTERPRISES INC |
ST REP MNT |
1,012.48 |
JOHNSON CO REFUSE INC |
RECYCLING |
2,232.50 |
JOHNSON |
MUTUAL AID |
150.00 |
KEYSTONE LAB, INC |
TEST FEES |
50.00 |
LISBON-MTVERNON AMB SERV |
MUTUAL AID |
75.00 |
MECHANICSVILLE TELE. CO. |
TELEPHONE |
303.54 |
AGVANTAGE FS INC. |
VEH SUPPLY |
987.69 |
RADAR ROAD TEC |
VEH REPAIR |
35.00 |
STRACKBEINS, INC. |
VEH REPAIR |
16.25 |
TERMINEX |
BLDG MAINT |
150.00 |
CONSERVATIVE PUBLISHING |
PUBLICATION |
207.32 |
UTILITY EQUIPMENT CO. |
CAPITAL EQ |
2,382.99 |
RON BAKER |
VEH REPAIR |
272.28 |
WALMART |
MISC SUPPL |
43.84 |
WELLMARK |
HEALTH INS |
2,603.12 |
WENDLING QUARRIES INC |
MISC OP SU |
121.85 |
ZOLL MEDICAL CORPORATION |
CAPITAL EQ |
17,597.51 |
AMAZON.COM |
BOOKS |
128.80 |
EAST CENTRAL LIBRARY SER |
SUPPLIES |
12.00 |
KELLY EBY |
TEEN READ |
25.00 |
DEMCO |
SHELVING |
639.01 |
IA OFFICE SUPPLY |
OFFICE SUP |
69.67 |
SOUTHEASTERN LIBRARY SER |
CONTINUE ED |
15.00 |
AIRGAS, INC. |
MED SUPPLY |
182.60 |
BOB MORAVEK |
MILEAGE |
60.00 |
IA CRIMINAL INVESTIGATIO |
MISC CONTR |
15.00 |
KOCH'S PAINT & LUMBER |
BLDG MAINT |
261.62 |
KEYSTONE LAB, INC |
TEST FEES |
514.16 |
CASEY'S GENERAL STORE |
VEH SUPPLY |
169.84 |
|
POSTAGE |
105.86 |
I P E R S |
IPERS |
3421.41 |
INTL REVENUE SERVICE |
FICA/MC |
7611.98 |
PAYROLL |
WAGES |
6429.75 |
Total
Receipts and Disbursements for month of August by fund
Fund |
Receipts |
Disbursements |
Agency-Water |
203.02 |
46.67 |
Ambulance
Trust |
10,004.69 |
1205.46 |
Fire
Trust |
122.68 |
|
General |
6,031.56 |
20,422.77 |
Library
Trust |
9.52 |
|
Road
Use Tax |
8,588.11 |
9,643.12 |
Sewer
Utility |
-15,517.24 |
3,770.97 |
Solid
Waste |
7,476.19 |
4,866.00 |
Special
Revenue |
5,044.70 |
|
TIF |
40,000.00 |
40,000.00 |
Water |
-8,920.23 |
3,599.40 |
DEPARTMENT REPORTS:
Ambulance Report: Sherie Paup reported a total of 13
calls with 10 being medical and 3 trauma. Two were
mutual aid calls with Clarence and Stanwood, 1 refusal, and 1 tier with A-51.
Ryan Steinberg and Ashley McCormick EMT training costs will be covered through
the county, however, may have some testing and books that won’t be covered.
FIRE DEPARTMENT REPORT:
Rhett Taylor reported doing training on hose lays
with 10 members in July, 1 storm watch on 7/17; Hose test training with 10
members on 8/20; and the 3 calls in August being 1 storm watch, 1 car accident,
and 1 mutual aid structure fire with Morley/Martelle.
Rhett
also indicated that the Fire department received an application from John Bemer to join the department and he was introduced to the
council. The fire department is also
hosting a pancake breakfast on Oct 7 and putting together a Texas Hold ‘em Poker tournament for November 17.
Mayor
Furry also shared information about a meeting with the State Auditor that was
held in Clarence regarding required financial reports and various committees
that fall under the umbrella of the city.
If an organization such as the Mechanicsville Fire and Ambulance
Volunteers Inc. has completed the 501(c) 3 registration requirements, then that
groups finance information is not included in the city’s budget, however, the
books will be audited and be included in the audit when the city is
audited. If the 501(c)3
paperwork is not done, then the
organization’s finance information must be included with the city’s budget and
annual reports.
Police Report:
Police Chief Jim Barber presented the council with his written report of
activity for the month which included 8 agency assists; 1 animal case; 1
arrest; 1 motorist assist; 1 assault; 1 building check and found unsecure; 19 citizen assist; 1 criminal mischief; 1
harassment; 7- 911, 1 theft; 1 traffic
stops with 1 warning, 1 trespass. In addition to 5 nuisance abatements filed,
and 4 code violations for no peddlers
license; noise disturbance, unlawful assembly, fireworks violation; 1 runaway
taken into custody; 1 bad check notice
served, 5 citations issued for illegal parking, person under legal age alcohol,
disorderly conduct, and assault.
Public Works Report: Zerbe reported that the sewer line
on
Administration Report:
Coppess
reported having communicated with Danko about including
a performance clause in the proposal for the new fire truck. Danko is suggesting
any date from the last week of June and inquired as to who would be going to
Old Business:
Discussion and possible action on:
Resolution 2007-20 redefining the
scope of the project for extending First Street paving: As a result of the preliminary design work and surveying
being done, the engineers had provided options for the council to reconsider
their first selection for cost effectiveness, as a result the motion was made
by Pam Logue-Newcomb, seconded by Jeff Christianson to proceed with the project
so that it includes extending the curb and gutter to the west city limits and
widening the street to 33 feet wide for 575 feet plus paving the east end of
First Street. The design will be finalized and specifications created and prepared
for bidding. Prior to bidding a public
hearing will be held. Roll call vote:
Ayes: Jeff Christianson, Pam
Logue-Newcomb, and Tom Hall. Nays:
None. Abstain: Beck and Lovell for reason of possible conflict
of interest. Resolution declared
adopted.
Lift Station Pump Repair: Zerbe reported experiencing inconsistencies
with the pumps at the lift station (primarily pump 2). He contacted Andrew Larson, with Zimmer
and Franscescon who recommended pulling pump #2 for repair. He contacted EC Inc, Jeff Weiland,
to do this and upon loading the pump in the truck discovered a cement plug
inside of the pump. The pump was
delivered to Janda Motors in Cedar Rapids for what
should be warranty work as the project had a 1 year warranty from Jim Schroeder
Construction from the date the project was accepted by the council as being
completed(April 9, 2007). A repair
proposal was faxed by Zimmer and Franscescon in the amount of $3,845.20 of
which Coppess contacted IIW Engineers to verify that the warranty should cover
this. Rob Blok,
(IIW) is in the process of following up with Schroeder Construction about the
warranty on the pump. It was also noted a new pump would be $9740 with a 6-8
week delivery.
Follow up on sidewalk repairs:
Council requested that their original lists be returned to them, and
they will do the follow up, checking off the walks that have not been done and
certified letters will then be mailed to the property owners to complete.
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Ordinance amending the provisions
pertaining to No Parking Zones: Motion was made by Larry Beck,
seconded by Tom Hall to approve the first reading of the no parking
ordinance. The changes include no
parking on
Ordinance amending the provisions
pertaining to Stop required: Motion was made by Pam
Logue-Newcomb, seconded by Jeff Christianson to approve the first reading amending
the ordinance that a stop be required at 125th for vehicles
traveling north on Country View Drive and at Elm Street (x-40) for vehicles
traveling west on 125th. Ayes all. Motion
carried.
A motion by Larry Beck, second by Bryan Lovell to waive the
second and third readings of the ordinances.
Ayes all.
Motion carried.
Bryan
Lovell motioned, Jeff Christiansen seconded to adopt the ordinance requiring
the 2 stops. Roll call: Ayes:
Beck, Christiansen, Hall, Lovell, and Logue-Newcomb. Nays:
None. Ordinance 208 was declared adopted.
Resolution 2007-21 authorizing the
filing of an application for Safe Routes to School Grant:
Motioned by Pam Logue-Newcomb, seconded by Bryan Lovell to approve the
resolution. Roll call: Ayes:
Beck, Christiansen, Hall, Lovell, and Logue-Newcomb. Nays:
None. Resolution adopted.
Review of information received from
feed back on Park Improvement projects: Coppess summarized
64 responses received as follows: The question about the tennis courts 19
replied that they should be torn out and not replaced, 26 replied to replace with
one court, and 10 replied to replace with 2 courts. This indicates that there is interest in the
community for having the court(s) replaced to a useable state.
In ranking
the list of 7 items that were provided, the scores were averaged and then ranked
according to the most interest in updating the play equipment for 2 -12 year
olds, opportunities for passive entertainment (fountains, flowers, benches);
rain gutters, walkway, skateboard area, landscaping east park, and parking area.
Many other
positive ideas and comments were mentioned with the most popular ones being to included
a timer on the tennis lights; timer on the bathroom door being locked; garbage
cans for litter; play equipment to include climbing walls, jungle gym, curvy
slides, cross bars, swings for adults, splash pads and kiddie
pools, lower basketball hoops; ice rink for winter; park sign with name on it;
batting cage, clubhouse, and many other single items. The park committee will review and come back
with a recommendation for where to start with on the improvements.
Legislative Changes affecting city
codes: Logue-Newcomb motioned, Beck seconded to
request Iowa Codification to prepare ordinances for all of the legislative
changes listed. Ayes
all. Motion carried.
Request for bench to be installed at
cemetery and replace bench at Memorial building:
Council reviewed a request to install a bench in place of a tombstone at
Rose Hill cemetery. Motion was made to
approve the request provided that the cement foundation was large enough so
that the bench did not interfere with mowing.
Ayes all.
Motion carried. Information was
also passed along that a group is working on replacing the bench that is
located outside of the
Request for tree to be removed
(dead/disease): Council reviewed a letter requesting a tree to
be removed from the right of way at city’s expense. Hall and Beck will review and make a
determination as to the tree being dead or diseased.
Request for fee to be waived for the
craft show: Larry Beck motioned, Bryan Lovell seconded to
waive the fee for the St. Mary’s bake sale and craft show. Ayes all. Motion carried.
Fire Department roof leaking:
Fire department will research.
Request for implementing a burn ban:
Council member Hall stated that he would like to see a burn ban
implemented as the city provides a place for garbage disposal, recycling items,
and yard waste. The smell of burning
plastic shouldn’t be occurring. The
council requested the clerk to obtain samples of burn ban ordinances with an
exception for recreational fires.
Committee Reports: Beck reported drilling a test hole in the beams at the park
shelter and they appeared to be solid.
No further action will take place at this time for replacing the 6x6
joists.
Correspondence was received for US Hwy 30 Coalition
meeting and information on the community visioning transportation enhancement
planning program. Council also reviewed correspondence regarding the erosion of
dirt along the sewer easement North of the Morgan
funeral home.
Mayors Comments: Mayor Furry provided information
about a possible benefit being organized for Ashley Himes.
Set next regular meeting date:
ADJOURN:
There being no further business to come before the Council at this time,
council member Beck motioned, Lovell
seconded, to adjourn the meeting at 9:14 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K.
Coppess, CMC
City
Clerk/Finance Officer