City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
Hearing on Nuisance abatement:
Matt Polhamus had requested a hearing regarding a nuisance abatement
notice for weeds not being mowed in the right of way abutting his property.
Stated the ditch is too steep to mow, the north side is swampy and has tree
stumps in it. He was open to suggestions
such as filling it in to level it out.
Council indicated that the weeds are creating a visibility problem at
the intersection and need to be mowed off/ knocked down and further directed
Beck and Furry to review for any additional alternatives.
Ron
Wingert also requested to appeal his notice of violation of city code 55.05 Livestock and 41.08
Barbed wire and electric fences. Both
are unlawful within the city limits without written permission from the council
or except in compliance with the City’s zoning regulations. Council informed Ron that complaints had been
received about the flies and the smell of the cattle, as well as persons being
shocked by the electric fence. The
cattle are grazing on the grass on a vacant lot that is zoned A-1. Raising
livestock is not a permitted use.
Council directed that an appeal to the Board of Adjustments could be
made to request interpretation of the zoning ordinance by filing a written
letter along with the $25 appeal fee.
Ron indicated that the fence has been shut off and the cattle relocated.
CONSENT AGENDA: Tom motioned, Larry seconded to
approve the consent agenda including the agenda, minutes from
The
claims approved were as follows:
|
CEDAR |
RECORD FEE |
27.00 |
|
JULY PAYROLL |
WAGES |
12,311.23 |
|
JAMES BARBER |
TRAIN/CONF |
30.00 |
|
WELLMARK |
HEALTH INS |
2,603.12 |
|
MIKE ROCCA CEDAR BEND |
HANDRAILS |
1,385.00 |
|
|
POSTAGE |
125.32 |
|
AUGUST 15 PAYROLL |
WAGES |
6,182.15 |
|
JUDY HARTMAN |
LIB BOOKS |
81.95 |
|
WELTER STORAGE EQUIP. CO |
LIB SHELVING |
1,231.00 |
|
ORIENTAL TRADING |
LIB PROGRAMS |
48.85 |
|
STATE LIBRARY OF |
SUBSCRIPTION |
60.19 |
|
AMAZON.COM |
LIB VIDEO |
293.65 |
|
ABC FIRE PROTECTION, INC |
VEH REPAIR |
268.90 |
|
ACCO, UNLIMITED CORP. |
OP SUPPLY |
671.00 |
|
AIRGAS, INC. |
MED SUPPLY |
177.32 |
|
|
MED SUPPLY |
273.89 |
|
ALLIANT ENERGY |
UTILITIES |
5,862.38 |
|
ALLMED |
MED SUPPLY |
365.74 |
|
AMERICAN PLANNING ASSOCI |
SUBSCRIPTION |
75.00 |
|
ARAMARK UNIFORM SERVICE |
CLOTH ALLOWANCE |
95.46 |
|
AUTOMATIC SYSTEMS CO |
MNT STRUCTURE |
1,386.85 |
|
BARCO MUNICIPAL PROD INC |
CAPITAL EQUIPMENT |
1,268.00 |
|
TAMMY BUNGE |
REFUND DEP |
28.90 |
|
CASEY'S GENERAL STORE |
VEH SUPPLY |
111.25 |
|
CEDAR CO. SOLID WASTE |
FEES LANDFILL |
1,152.00 |
|
CEDAR |
BLDG MAINT |
2,124.00 |
|
CR PHOTO COPY |
MAIN/EQUIP |
75.62 |
|
THE SUN NEWS |
PUBLICATION |
7.00 |
|
COPYWORKS |
OFFICE SUPPLY |
20.00 |
|
COUNTRY WELDING INC |
BLDG MAINT |
100.00 |
|
DANS TIRES AND MORE |
VEH REPAIR |
12.00 |
|
DORSEY AND WHITNEY LLP |
ATTY SERVICES |
832.50 |
|
FARM PLAN |
MINOR EQUIPMENT |
9.95 |
|
DIANE FUESS |
TRAIN/CONF |
30.00 |
|
|
CONFERENCE |
190.46 |
|
I I M C |
DUES/MEMBE |
115.00 |
|
LINDA COPPESS |
MILEAGE |
99.00 |
|
IA DEPT NAT RESOURCES |
FEES |
210.00 |
|
IA ONE CALL |
MISC SUPPL |
28.80 |
|
|
TELEPHONE |
73.61 |
|
JOHNSON CO REFUSE INC |
RECYCLING |
2,232.50 |
|
KEYSTONE LAB, INC |
TEST FEES |
244.80 |
|
KEYSTONE LAB, INC |
TEST FEES |
20.00 |
|
CONNIE KNUTSEN |
TRAIN/CONF |
120.00 |
|
L L PELLING COMPANY |
ST REP MNT |
6,929.80 |
|
LYNCH FORD-MT. |
VEH REPAIR |
72.85 |
|
MATT PARROTT & SONS CO. |
OFFICE SUP |
160.66 |
|
MECHANICSVILLE TELE. CO. |
TELEPHONE |
307.08 |
|
NEW HORIZON FS INC. |
VEH SUPPLY |
757.44 |
|
ROTTMAN CONSTRUCTION |
BLDG MAINT |
125.00 |
|
SHEPLEY SNYDER PHARMACY |
MED SUPPLY |
7.79 |
|
MANDO SILVA |
INSTALL RAILS |
155.10 |
|
SWANK MOTION PICTURE INC |
ADVERTISING |
96.00 |
|
CONSERVATIVE PUBLISHING |
PUBLICATION |
380.72 |
|
WALMART |
MISC SUPPL |
5.90 |
|
KIP |
REFUND DEPOSIT |
14.75 |
|
QUILL CORPORATION |
OFFICE SUPPLY |
55.82 |
|
|
MISC CONTRACT |
155.80 |
|
EAST CENTRAL LIBRARY SER |
CONTINUE ED |
16.00 |
|
MARY PHILLIPS |
REFUND DEPOSIT |
3.02 |
|
SANDBERG BUILDER |
CAPITAL PROJECT |
40,000.00 |
Total
Receipts and Disbursements for month of July by fund
|
Fund |
Receipts |
Disbursements |
|
Agency-Water |
214.75 |
|
|
Ambulance
Trust |
6,490.42 |
6,691.03 |
|
Fire
Trust |
288.23 |
|
|
General |
10,849.44 |
26,181.93 |
|
Library
Trust |
22.39 |
|
|
Perpetual
Care |
90.00 |
|
|
Road
Use Tax |
8,031.59 |
3,206.87 |
|
Sewer
Utility |
6,955.12 |
3,604.93 |
|
Solid
Waste |
7,987.50 |
8,975.90 |
|
Special
Revenue |
5,044.71 |
|
|
Employee
Benefit |
317.82 |
1,346.94 |
|
Water |
16,719.40 |
3,079.50 |
|
Water
Sinking Fund |
2,500.00 |
|
DEPARTMENT REPORTS:
Ambulance Report: Sherie Paup reported a total of 27
calls with 13 being traumas and 14 medical. Three were mutual aid calls with
Clarence and 1 with Stanwood. Sherie reported that the St. Luke’s grant money
was used to purchase the cpac machine and Ryan
Steinberg would like to take the EMT class in January.
Police Report:
Police Chief Jim Barber presented the council with his written report of
activity for the month which included 2 agency assists; 1 arrest; 18 citizen
assist; 1 domestic assault; 12- 911, 2 traffic stops with 2 warning’s, In
addition to 8 nuisance abatements filed, and 8 code violations for noise disturbance, no peddlers license,
illegal parking, curfew violation, 1 bad check notices served. Jim also reported that
FIRE DEPARTMENT REPORT: No report.
Public Works Report: Zerbe reported having the fire extinguishers
all checked and refilled, the display case at the cemetery was installed, seal
coating was completed by LL Pelling, and they continue to work on installing
the radio read meters. A committee will
continue to do research on the specifications for the garbage truck. Zerbe was asked about a possible pot hole on
Administration Report:
Coppess
reported receiving an invitation from the US Census Bureau to participate in
the 2010 Decennial Census Local Updates of Census Addresses (LUCA) Program and
requested vacation days for August 16 & 17.
Both were approved with a motion by Larry, seconded by Tom. Ayes all. Motion carried.
Old Business:
Discussion and possible action on:
Resolution 2007-19 accepting the
completion of the water and sewer mains in Country View Subdivision Addition 4
and authorizing payment of $40,000 to Sandberg Builders. Motion was made by Larry, seconded
by Jeff to adopt resolution 2007-19 Roll Call vote: Ayes:
Beck, Christianson, Hall. Nays:
None. Absent: Logue-Newcomb; Vacant:
Johnson.
Widen and Paving extensions of First
Street Improvements: Council reviewed correspondence received back
from City Attorney Dendinger as well as additional information provided by Rob
Block IIW Engineers on the cost of the legal fees and the appraisals if an
assessment were to be done. Carla
Barnhart inquired about the motion that was made in September of 2006,
regarding the scope of the project identified at that time was not to include
curb and gutter. It was clarified that
in the process of the engineers doing their preliminary surveying and design
work, their findings were reported back to the council and as a result it may
be in the best interest of the city to reconsider that initial decision based
on some of the obstacles such as the fences, drainage ditches, and waterway
shaping that will add to the initial cost estimates for the option that was
initially selected. Council has been
reconsidering and discussing the various alternatives including if and when the
project is put out to bid they would like to have cement bid as one option and
asphalt as the other. No further action
was taken at this time.
Lift Station Floats:
Additional discussion with Rob Block, IIW Engineers, on the issues at
the lift station concerning the low level shut offs, the floats being anchored,
manual override on the pump, the possibility of grease traps needing to be
installed, and issues with the LED monitors blanking out.
Follow up on incomplete sidewalk
repairs/notices due
New Business:
DISCUSSION AND POSSIBLE ACTION ON:
Resignation of Council member
Johnson: Motion was made by Larry, seconded
by Jeff to accept Karrie Johnson’s letter of resignation due to her relocating.
Ayes all. Motion carried. Larry Beck made a motion and Tom Hall
seconded to publish the notice of the council’s intent to appoint someone to
fill the vacancy for the remainder of her term. Ayes all. Motion carried. Council member Hall also indicated at this
time that he was not planning to run for another term. Candidate papers are available in the clerks
office and can be filed beginning August 27.
Bids for
sidewalk replacement in 17 alleys: Upon
review of the public notice, one bid was received and opened from Luke
Oberbreckling Construction for replacing the sidewalk in the alleys at a cost
of $8,460. The work will need to be
completed within 45 days. Motion was
made by Larry Beck, seconded by Tom Hall to accept the bid. Ayes all. Motion carried.
Proposal for spraying open
shelter: Terminex provided a bid of $150 to spray the
open shelter at the park for Powder Post Beetles. Larry Beck made a motion, Tom Hall seconded
to authorize Terminex to do a one time spray
application. Ayes all. Motion carried.
Bid for replacement of joists on
open pavilion: Publication of the bid notice was made and 1
bid received. Another vendor had looked
at the site and felt that it was not necessary to replace at this time. Council tabled taking any action on the bid
received until the 6x6 can be drilled for verification of internal damage to
the native lumber.
Park Improvement Projects-prioritize
update plan: Information on the history of the
tennis courts and the grant that was received to assist with their original
installation was reviewed. If the tennis courts are removed and not replaced
permission from the IDNR would need to be received prior to doing this. Other items included the open shelter roof
repairs, rain gutters for the closed pavilion, walk way around the park,
upgrade of the play ground equipment, landscaping at the East end park, a need
for parking at both parks, opportunities for passive entertainment for the
elderly at the parks, as well as a possible skateboard area. Council has stated maintenance items should
be taken care of first, however, if the community doesn’t feel a tennis court
is needed or will not be used, they would prefer not to spend the money in
fixing it and utilize it in some other way.
They would like additional input from the community on what the
priorities and needs of the parks should be.
A type of survey will be printed on the back of the water bill asking
for residents to prioritize what they would use the most and feel is the most
important features we should have in our parks.
Once this is done the city will proceed with applying for grant
applications to help fund the prioritized wish list.
Review of
IDED 2008 Housing Fund application
Workshop
Committee Reports:
Mayor Furry reported on a meeting with the
Correspondence was received for Stream Reclassification Hearing
information, WFRS Quality Award from IDPH for excellent work by water
department, Small Towns on Road to Success, and Explore the Past Imagine the
future Conference September 26 -28.
Mayors Comments: None.
Set next regular meeting date:
ADJOURN:
There being no further business to come before the Council at this time,
council member Beck motioned, Christianson seconded, to adjourn the meeting at 9:47 p.m.
Ayes all. Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K.
Coppess, CMC
City
Clerk/Finance Officer