City of
REGULAR COUNCIL MEETING
The
Mechanicsville City Council met in regular session on
Beverly
Whitmore, Steve Whitmore, Pat Baker and Steve Johnson, introduced themselves as
the new managers of the Johnson Mobile Home Park and expressed their
willingness to work with the council in enforcing the nuisance abatements and
keeping the park clean, safe and a pleasant environment. They also indicated that they are working on
painting and cleaning up the house on
CONSENT AGENDA: Larry Beck motioned, Jeff
Christianson seconded to approve the consent agenda including the agenda,
minutes from
The
claims approved were as follows:
|
J & M DISPLAYS, INC |
FIREWORKS INS |
745.00 |
|
PAYROLL |
WAGES |
5,759.82 |
|
WELLMARK |
HEALTH
INS |
2,522.97 |
|
DELTA DENTAL |
DENTAL
INS |
148.97 |
|
BRIDGE COMMUNITY BANK |
FICA/MC |
3,588.58 |
|
I P E R S |
IPERS |
1,606.44 |
|
|
OFFICE
SUP |
127.80 |
|
SWANK MOTION PICTURE INC |
RECREATION |
492.00 |
|
TIME |
SUBSCRIPTION |
3.00 |
|
BARNES & NOBLE |
BOOKS |
28.67 |
|
MOVIE LICENSING |
SUBSCRIPT |
75.00 |
|
AMAZON.COM |
LIB VIDEO |
162.78 |
|
BEV SCHWARTS/V.FAHRENKRO |
REFUND
DEP |
50.00 |
|
BROOKE SMITH/JONATHAN LO |
REFUND
DEP |
50.00 |
|
JASCON MASCHMANN |
REFUND
DEP |
50.00 |
|
WILLIAM HORRGAN |
REFUND
DEP |
50.00 |
|
TERRA & TIM BELL II |
REFUND
DEP |
50.00 |
|
AIRGAS, INC. |
MED
SUPPLY |
113.94 |
|
|
MED
SUPPLY |
200.29 |
|
ALLIANT ENERGY |
UTILITIES |
3,966.41 |
|
ARAMARK UNIFORM SERVICE |
CLOTH
ALLO |
124.16 |
|
CARROT-TOP INDUSTRIES |
BLDG
MAINT |
109.13 |
|
CASEY'S GENERAL STORE |
VEH
SUPPLY |
175.04 |
|
C.J. COOPER & ASSOC. INC |
DRUG
TESTI |
50.00 |
|
CONSERVATIVE PUBLISHING |
PUBLICATIONS |
303.38 |
|
CEDAR CO. SOLID WASTE |
FEES
LANDFILL |
1,050.00 |
|
|
KOHL
GRAVE DEC |
27.50 |
|
E C I A |
LAGOON
UPG |
3,927.36 |
|
ENVIRONMENTAL MGMT SERVI |
MISC
CONTR |
7,596.72 |
|
FARM PLAN |
MINOR
EQUI |
4.96 |
|
FRIENDS OF THE ANIMALS |
CONTR
FEES |
100.00 |
|
HACH COMPANY |
MAIN
STRUC |
92.00 |
|
IA |
DUES/MEMBE |
50.00 |
|
I I W ENGINEERS |
LAGOON
UPG |
300.00 |
|
IA CODIFICATION, INC. |
CODIFICATION |
2,800.00 |
|
IA ONE CALL |
PMTS TO
AG |
27.90 |
|
|
TELEPHONE |
81.85 |
|
JOHNSON CO REFUSE INC |
RECYCLING |
2,091.50 |
|
KEYSTONE LAB, INC |
PMTS TO
AG |
930.00 |
|
|
TRAINING |
160.00 |
|
LESLIE PENA-AMBULANCE |
TRAINING |
100.00 |
|
MECHANICSVILLE TELE. CO. |
TELEPHONE |
319.02 |
|
NEW HORIZON FS INC. |
MISC
SUPPL |
1,108.30 |
|
QUILL CORPORATION |
OFFICE
SUP |
25.91 |
|
SANDRY FIRE SUPPLY |
OP EQ
REPA |
1,041.00 |
|
SHEPLEY SNYDER PHARMACY |
MED
SUPPLY |
32.51 |
|
STAR EQUIPMENT LTD |
BLDG
MAINT |
362.50 |
|
STRACKBEINS, INC. |
VEH
REPAIR |
145.78 |
|
WALMART |
CAPITAL
EQ |
341.44 |
|
CONNERLY CONSTRUCTION |
HOUSING
REHAB |
10,924.00 |
|
PAYROLL |
WAGES |
9,418.07 |
|
LISBON-MTVERNON AMB SERV |
MUTUAL
AID |
75.00 |
|
CONNERLY CONSTRUCTION |
HOUSING
REHAB |
11,112.00 |
|
ADVANCED WATER TECH. |
OP SUPPLY |
335.20 |
|
E C I A |
LAGOON
UPG |
2,930.11 |
|
COLLECTION SERVICE CTR. |
P.T.
WAGES |
16.69 |
|
STATE AUDITOR |
AUDIT EXP |
7,600.00 |
|
KOCH'S PAINT & LUMBER |
BLDG
MAINT |
1,840.57 |
Total
Receipts for the month of May by fund:
|
Agency-Water |
250.00 |
|
Ambulance
Trust |
1348.36 |
|
Fire
Trust |
74.80 |
|
General |
31,506.86 |
|
Road
Use Tax |
7260.70 |
|
Sewer
Utility |
30,611.61 |
|
Solid
Waste |
7,992.88 |
|
Employee
Benefit |
2934.03 |
|
Water |
7690.64 |
Total
disbursements for the month of May per fund:
|
Gift
Tree Trust |
500.00 |
|
Ambulance
Trust |
114.60 |
|
General |
20,707.51 |
|
Road
Use Tax |
3,704.43 |
|
Sewer
Utility |
8,003.92 |
|
Solid
Waste |
6,556.58 |
|
Special
Revenue Emp Benefit |
2,624.16 |
|
Water
Utility |
3,185.04 |
GUESTS:
Tami Bunge, Love Is a Hug Preschool proposal/discussion: Tami Bunge, Angela
McCullough, and Dina Wachendorf represented the Love
Is a Hug Preschool and expressed their desire to get council input regarding a
new 5,000 square foot facility on the new school grounds and proposed to
include the current Kid’s Club. They
would like the city to apply for a CDBG grant in the amount of $300,000 on
their behalf and a USDA loan for $300,000.
They would like to pattern this project after the one in Lowden. They are working on a preliminary Architect
Report and plan to charge $100 per week for extended care and requested input from
the council for moving forward with an application to apply for the grant
funds. The council indicated that they
would be willing to work with the group as much as possible.
DEPARTMENT REPORTS:
ADMINISTRATION: Coppess submitted a written report which included updates on
the replacement of the refrigerator at the park, no electricity in the Memorial
Building which was due to rotted conduit and wiring on the main electricity
coming into the building; the tank cleaning has been completed and removed;
attendance at the ground breaking ceremony for the kids at the new school site,
followed up with State Auditors office and the filing of the Audit which will
be done 6/16/06; Building permit violations, property owners curb valves
needing to be replaced, communication
sent to IIW regarding the electrical hoist at the Lagoon; information being
requested on water and sewer maps from contractors who are preparing bids for
the new school and a copy of the plans being submitted to IIW to review with
the city’s interest in mind (fire hydrants, size of pipes, and possibly
overseeing an application to the DNR for a Water System construction permit and
a Wastewater Construction Permit.) ; a land lease application being sent to the
railroad, and a request to attend Clerk’s Academy in Ames July 19-21 with the
registration being $160. Larry Beck
motioned, Pam Logue-Newcomb approved the request. Ayes all. Motion carried.
PUBLIC WORKS REPORT:
Zerbe submitted
work logs and informed council that the Annual Drinking Water Quality Report
had been completed and sent to the paper for publication. He also requested input from the council
regarding selling the old generator from the lagoon or whether they wanted to
keep it to use as a back up to well number 3.
If the generator is kept and put to use; then a building will be needed
to house the unit. Directed Zerbe to gather more information and verify that
the unit will work for that application.
If the unit is sold it will need to put up for bids.
Zerbe
also submitted a list of trees that needed to be trimmed as they do not meet
the 15 foot street clearance or the 8 ft above the sidewalks. Zerbe provide 2 sealed bids one from Cy’s Home Improvement for $3,475
and one from Odd Jobber for $2,340.
Council reviewed Ordinances 135.10 and 151.03 and directed that a letter
be sent to the property owners giving them an opportunity to trim their own tree,
hire their own contractor, or request that the city complete the work and bill
the property owner for it. If the
property owner fails to respond, the city may perform the work and assess the
costs against the abutting property owner for collection in the same manner as
property tax. It was also noted that the
cost of removing any dead or diseased tree is the city’s responsibility to remove of
which the bids received included the removal of a tree on
Zerbe
requested vacation for July 10-14 and it was approved with a motion by Pam and
seconded by Larry. Ayes
all.
Zerbe
was also directed to investigate getting the street sweeper fixed so that the water
sprayer can be run with it, in order to not have to wait until it rains to
sweep the streets.
POLICE REPORT:
Police Chief Jim Barber presented the council with his summary of
activity (5/8/06-6/11/06) which included 1 accident, 10 agency assists; 3
animal cases, 2 Assist Motorists;1 assault, 18 citizen assist; 1 fire department assist, 9-911,
7 traffic stops with 3 citations & 4 warnings. One abatement served, 4 warnings for city
code violations including illegal parking, noise disturbance and 7 citations
issued for speeding, serving under age liquor, and disorderly conduct.
Barber
also reviewed a citizen’s complaint about excessive speeding on
FIRE DEPARTMENT REPORT: Nate Baker reported that the fire
department had 3 calls which included 2 storm watch
and a car fire/overheated.
The
departments training in May included pumper/tanker operations for 3 hours with
15 members. 164 had been put back in
service, the members of the department contributed the labor needed to fix the
brakes and no parts were needed,
Baker
requested approval to expend the balance of the department’s budget for some
handheld flashlights, goggles, and a new face shield. Further discussion resulted in a motion from
Pam, seconded by Jeff to pay the balance due on the FF1 testing and
authorization to purchase a mask for up to $450. Ayes all. Motion carried.
AMBULANCE REPORT:
Sherie Paup reported that the ambulance had a total of 17 calls for the
month with 14 medical, 3 trauma and 6 were for mutual aid calls.
Council
reviewed information gathered by the Safety Committee regarding the proposal
for a new ambulance. The recommendation
from the safety committee is to proceed with ordering the new ambulance not to
exceed $114,140 dollars and to continue on a plan to replace the unit every 5-6
years. It will be 6 months to delivery and give the city an opportunity to sell
A-3 ourselves or at the time of delivery have the amount reduced by the $28,000
offered for trade in value. The motion
was made by Pam, seconded by Jeff, to make the purchase. Ayes all.
Motion carried.
Sherie
updated the council on repairs needed to A-9 which turned out to be nothing
major. The steering gear assembly $550,
A/C repair $400; new muffler and tail pipe; tires were fine for a total of
$1321 for the repairs. The ambulance
department suggested a cap on major repairs of $600 as no one wants to go down
to only one ambulance, they do need to get a lock on the cabinets for the med
bags. Larry motioned, Karrie seconded to
approve up to $1321 for the repairs.
Ayes all. Motion carried.
Requested
EMS Instructor Training for Scott Kasik on June 28-30 of which $395 will be
paid for by the County, and the request for the city to pay mileage and motel
costs which was approved with a motion by Pam, second by Jeff. Ayes all.
Motion carried.
Sherie
informed the council that a grant for $1000 was received from St. Luke’s Health
Care Foundation to go towards a power flex cot which will cost $11,000. Sherie indicated that the volunteers are
working to raise ½ the costs with the other ½ to be paid from the Ambulance
Trust Fund.
Paup
also informed the council about an issue that has come up in reference to the
city paying for an EMT student’s classes and books and the student did not file
the paper work to take the written exam or do the clinical time. She requested the council to seek
reimbursement from the student according to city policy.
Old Business:
Discussion and possible action on:
Set date for public hearing on the
adoption of the proposed Code of Ordinances of the city and adopt resolution to
direct the clerk to publish the notice for the hearing: Beck motioned, Christianson seconded
to set the public hearing for
Sidewalk Inspection Assignments: This topic generated much input from the audience which
included many willing to accept the responsibility of maintaining their walk;
however, were requesting adequate time to get the work done; some were seeking assurance
that “everyone” would be required to put in a walk. There were several examples of locations that
would make this very difficult to do. It
was also suggested that the city should develop a plan to help pay for the
costs associated with the sidewalk improvements of which a response from others
in reference to this was that “I’ve paid for mine I don’t want to pay for
anyone else’s”. A concern was also
expressed on getting walks developed at the new school location. The council indicated that they felt that
they needed to do what the code says in reference to the maintenance of the
walks and the lists of identified sidewalks needed repaired were turned into to
the Public Works committee and will be reviewed for consistency.
Additional information on Street
Improvements: Coppess informed the council that she had
followed up with the engineers in reference to a question that proposed to
expand the initial street project to include all other streets within the city
limits that did not have curb and gutter and whether it would help to spread
out the legal fees to make it more economical to assess the costs. The legal fees would also increase slightly
but it would be more economical to include all streets in the assessment
package if the assessed option is chosen.
But it will also increase the total project costs and may result in
money needing to be borrowed.
Update on park clean up night:
Park equipment in the
Update on Solid Waste meeting:
Mayor Furry reported meeting with the Mayors of Stanwood and Clarence to
discuss the feasibility of sharing a garbage truck. They reviewed a 28E agreement that is used by
Lowden and in summary indicates that each town would fill it up when they got
done, each town would pay their own tipping fees,
repair costs would be shared based upon populations. There have been no commitments to this point
only information being shared. Copies
were provided to all council members and they will review.
New Business:
Appointing Brian Boots to the Board
of Adjustments & Robert Boyd & Jeptha
Application for Cigarette Permit
(Bubba’s Bar & Grill & Casey’s): Pam motioned,
Larry seconded to approve the permits. Ayes all. Motion
carried.
Resolution to approve budgeted
Transfers: Tom motioned, Pam seconded to approve a
transfer of $10,000 from the General Fund to the Fire Trust Fund for the future
purchase of replacement equipment. Ayes: Beck, Christiansen, Johnson, Logue-Newcomb,
Hall. Nays: None.
Resolution 2006-13 adopted.
5 year Agreement for Maintenance and
repair of Primary Roads in Municipalities with IDOT:
Larry motioned, Pam seconded, to authorize the signing of the agreement
and assigned resolution number 2006-14. Ayes all. Motion
carried.
Programmatic Agreement among the
Federal Highway Administration, the State Historic Preservation Officer and the
IDOT regarding the implementation of improvements on historically significant
segments of the Lincoln Highway. Larry motioned,
Karrie seconded to authorize the signing of the agreement and assigned
resolution number 2006-15. Ayes all. Motion
carried.
Support of Highway 30 traffic
study: The highway 30 coalition had met with
the Mayors of the northern part of
CORRESPONDENCE:
Trees Forever Thank You: Council reviewed a thank you from
the Trees Forever Group for contributing to the project.
NIMS Statement of Compliance letter:
Larry motioned, Jeff seconded, to sign and return the NIMS Statement of
Compliance Letter. Ayes
all. Motion carried.
Committee Reports:
Safety Committee: Pam reported that the soft stretcher is in, they will be
reviewing another request for an ambulance coordinator position at the next
meeting, Nate gave list of equipment and priorities, and the issue with the
city paying for training and not seeing any services in return.
Mayors Comments:
Continues to get complements about the improvements made in the
bathrooms at the Memorial Building, reminded everyone about the Movie Night in
the park and informed the council that he would be attending a ceremony in
Marion to accept the Governor’s Volunteer Award on behalf of the MAC Committee.
Set next regular meeting date:
ADJOURN:
There being no further business to come before the Council at this time,
council member Beck motioned, Johnson seconded,
to adjourn the meeting at 9:50 p.m. Ayes all.
Meeting adjourned.
ATTEST:
____________________________ _______________________________
Linda K.
Coppess, CMC David
L. Furry, Mayor
City
Clerk/Finance Officer