REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: None.
CONSENT AGENDA: Rob Davis
motioned, Dee Cook seconded to approve the consent agenda including the agenda,
minutes from
The claims approved were
as follows:
BRIDGE COMMUNITY BANK INTEREST PAYMENTS $1,181.37
ACCO CHEMICALS $417.80
AGVANTAGE FS INC VEHICLE OPERATIONS $1,082.28
ALLIANT ENERGY ELECTRIC/GAS EXPENSE $5,429.43
AMAZON.COM LIBRARY MATERIALS $885.20
APPARATUS TESTING SERVICES VEHICLE REPAIR $550.00
BANYON DATA SYSTEMS INC OTHER CONTRACTUAL
SERVICE $1,885.00
BRIDGE COMMUNITY BANK POSTAGE/SHIPPING $13.52
CARUS CORPORATION CHEMICALS $191.70
CASEYS GENERAL STORE VEHICLE OPERATIONS $1,232.41
CEDAR
CHASE CARD SERVICES MERCHANDISE FOR RESALE $375.25
CJ COOPER & ASSOCIATES INC MEDICAL/WELLNESS EXPENSE $87.00
D & N FENCE CO INC OTHER PROF SERV EXP $1,110.00
DANS TIRES & MORE VEHICLE REPAIR $23.54
ENTWISLE, ANGIE JANITORIAL EXPENSE $330.00
GILLESPIE, ALLISA REFUND
DEPOSIT $50.00
GRAYBILL COMMUNICATIONS OTHER CAPITAL EQUIP $6,594.00
HARDEN LAWN SERVICE OTHER PROF SERV EXP $3,000.00
HART-FREDERICK CONSULTANTS PC ENGINEERING EXPENSE $297.50
HARTMAN, JUDY GROUNDS MAINTENANCE
& REPAIR $69.98
JOHN DEER FINANCIAL MINOR EQUIPMENT $310.46
JOHNSON COUNTY REFUSE INC OTHER PROF SERV EXP $3,002.50
KEYSTONE LABORATORIES, INC OTHER PROF SERV EXP $551.14
KIECKS ALLOWANCES - UNIFORMS $905.00
KOCHS SERVICE & SUPPLY LLC VEHICLE REPAIR $691.24
LISBON-MT
LUKE OBERBRECKLING & SONS OTHER PROF SERV EXP $3,520.00
MECHANICSVILLE TELEPHONE CO TECHNOLOGY SERVICES EXP $359.31
QUILL OTHER CAPITAL EQUIP $119.11
SANDRY FIRE SUPPLY LLC OPERATIONAL EQUIP REPAIR $2,083.53
SHEPLEY PHARMACY OPERATING SUPPLIES $44.86
STAMP FULFILLMENT SERVICES OFFICE SUPPLIES $604.00
STAR EQUIPMENT LTD MINOR EQUIPMENT $2,225.00
THOLE, BRENDA
REFUND DEPOSIT $50.00
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $793.92
UTILITY EQUIPMENT COMPANY UTILITY SYSTEMS & STRUCTURES $766.50
WALMART GROUNDS MAINTENANCE
& REPAIR $40.24
WENDLING QUARRIES INC STREET MAINT EXP $970.16
WENDT, JOE MEETINGS &
CONFERENCES $75.00
WEST SIDE TRUCK CENTER INC VEHICLE REPAIR $2,868.31
PAYROLL WAGES $10,679.42
Total Receipts and
Disbursements for month of May by fund
Fund |
Receipts |
Disbursements |
General |
24,339.94 |
19,565.87 |
Road Use Tax |
5,375.14 |
5,329.41 |
Employee Benefit |
3,362.64 |
426.83 |
Local Option Sales Tax |
5,787.37 |
|
Library Expendable
Trust |
54.58 |
|
|
2,055.96 |
6,401.00 |
Ambulance Trust |
4,755.45 |
1,726.26 |
Debt Service |
3,419.52 |
52,501.11 |
Capital Project |
10.96 |
905.00 |
Water Utility |
7,567.88 |
4,360.79 |
Sewer Utility |
5,968.74 |
3,502.78 |
Solid Waste |
8,177.11 |
5,576.09 |
Storm Water Utility |
943.55 |
|
Water Sinking Fund |
|
21,651.00 |
Water Deposit |
350.00 |
100.00 |
REPORTS:
Fire Report: Lonni Koch reported 8 fire calls including
5/14 dust control during house demolition; 5/20 ambulance assist; 5/20 storm
watch; 5/21 storm watch; grass fire; 5/30 Motor Vehicle rollover; 5/31 standby
for house fire in Stanwood; 6/2 Mutual Aid to
Ambulance Report: Lonni Koch report 12 ambulance calls with 2 being
to Clarence and 1 Stanwood. A request
for the National testing fee for Mike Hayslip to be paid at a cost of $110 was
approved with a motion by Pam Cavey, second by Dee Cook. Ayes all. Motion carried.
A copy
of the minutes from the
Public Works Report: Nick Lange was
absent. Mayor Butler updated the council
on the lagoon sludge being pumped at 1.6 million gallons being removed. The fence had to be removed and reinstalled
and while the water level was lowered some rock and dirt was hauled in to make
some minor repairs to the walls. The
curtain was also removed. Weeds will be
controlled with spraying. A hole in the
parking area between the 2 catch basins on
Administration Report: Coppess reported completing the 2 day G775 Emergency
Operations Center Management & Operations course along with Mayor Butler on
June 4&5, received a sketch from Septagon
indicating their intentions to run a “tile line” from the city’s new storm
sewer catch basin on the east side of Casey’s over to the area on the west side
where the water tends to pond during heavy rainfall to help drain that area,
and passed along information that a person from Lowden has expressed interest to
come speak to the council about a city daycare center if they are
interested. Council is not interested in
providing financial support to a daycare center at this time.
Police report: Tim Horihan reported 7 business checks; 1 –
911 call; 2 ambulance assists; 3 animal cases; 3 motorist assists; 4 agency
assists; 1 internet scam involving monetary loss; 1 internet attempted sexual
solicitation; 6 citizen assists; 1 civil disagreement; 3 thefts; 1 abatement
assist; 5 traffic stops with 6 warnings.
An academy orientation meeting will be held on June 11 at the CRPD with
the academy running from July 14 to November 14. A request to purchase a Taser
X26C w 6 short range cartridges $999.99 was approved with a motion by Rob
Davis, seconded by Pam Cavey. Ayes all. Logue absent.
Old business discussion and possible action on:
Resolution 2014-18 for level of financial support for
training and development policy: Pam Cavey motioned, Dee Cook seconded to
approve the resolution approving the level of financial support at 25% per
year. Roll call vote: Ayes: Cavey, Taylor, Davis, and Cook. Nays: None. Logue absent. Motion carried.
New business discussion and possible action on:
Proposals for adding door opener to north end of city
shed: After review of the 2 proposals received it was decided to go with the
Model BMT Lift Master trolley mount opener with break for $1150. Dee Cook motioned, Rob Davis seconded to
approve the installation. Ayes all. Motion
carried. Logue absent.
Appointment to fill vacancy on Planning and Zoning
Commission: Dee Cook motioned, Rob Davis seconded to
approve Vicki Eaton Jones to the planning and zoning commission. Ayes all. Motion carried.
Recommendation from P&Z to add “seed sales” to
the Highway Commercial zoning district: Rob Davis motioned, Dee Cook seconded to
accept the recommendation from the P&Z committee and to proceed with
setting the date for a public hearing on the proposed change to the zoning
district. Ayes all. Motion carried with the date being set for
Mechanicsville “Welcome” signage: Dee Taylor
provided information to the city regarding an offer from Bridge Bank to allow
the installation of a city sign on the open lot along the highway. The bank will have electricity going to their
sign and will provide the lighting for the city sign. Additional information will be gathered on
possible designs and what space is actually available on the lot.
Additional discussion was
also held regarding the former “Welcome” sign that was on the old school
property. Pam Cavey motioned, Dee Taylor
seconded to install the sign on the city property to the east of the Casey’s
store. Ayes all. Motion carried.
Emergency Response Plan-Special Identification
Authorization forms: Each council person was provided with the
form to obtain the special identification form.
Dee Cook also provided Coppess with a template from another city that
could be used as the basic plan and work has started with finding/replacing
city name with Mechanicsville.
Additional proof reading will be done to update the template with our
specific information.
Bike Helmet give away during
4th of July: Jones
Regional is providing 150 bike helmets at no charge to be given away to
children on the 4th of July.
Bike Safety checks will be done, and Police Chief
Horihan will be giving out blinking lights, water and snacks from the Lions
Club, and possibly tickets for free ice cream from Casey’s. Pam Cavey motioned, Dee Cook seconded to
approve purchasing the blinking lights at a cost not to exceed $500 from
Positive Promotions. Ayes
all. Motion carried.
Committee Reports
An update on additional
survey’s being returned, however; still need 88 more to meet the minimum
response requirement. There will be a
ball park committee meeting Wednesday, June 11 at
Correspondence was received from Aaron
and Tracy Moffett regarding a tree in the right of way that was leaning. Dee Cook motioned, second by Pam Cavey to direct
clerk to send correspondence indicating that the abutting property owner is
responsible for maintaining the right of way unless the tree is dead or
diseased.
Set next regular
meeting date:
Mayor Comments:
None.
ADJOURN: There being no further business to come before
the Council at this time, council member Dee Cook motioned, Pam Cavey seconded,
to adjourn the meeting at 8:45 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess, MMC Larry
Butler, Mayor
City Clerk/Finance Officer