REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment: None.
CONSENT AGENDA: Rob Davis motioned,
Pam Logue seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
STATE OF
COLLECTION SERVICES CENTER PAYROLL $343.22
IRS
PAYROLL
TAXES $1,665.89
ACE HARDWARE VEHICLE REPAIR $68.97
AGVANTAGE FS INC VEHICLE OPERATIONS $954.05
ALLIANT ENERGY ELECTRIC/GAS EXPENSE $7,321.45
AMAZON.COM LIBRARY MATERIALS $400.26
BRIDGE COMMUNITY BANK POSTAGE/SHIPPING $115.72
CAR QUEST AUTO PARTS VEHICLE REPAIR $39.49
CASEYS GENERAL STORE VEHICLE OPERATIONS $772.76
CEDAR
CHASE CARD SERVICES ADVERTISING EXPENSE $1,191.56
COPPESS, LINDA MEETINGS &
CONFERENCES $86.18
ENTWISLE, ANGIE JANITORIAL EXPENSE $315.00
GLAMOUR SUBSCRIPTION & ED
MATERIAL $25.44
HD SUPPLY WATERWORKS UTILITY SYSTEMS &
STRUCTURES $196.06
JOHNSON COUNTY REFUSE INC OTHER PROF SERV EXP $3,002.50
KEYSTONE LABORATORIES, INC OTHER PROF SERV EXP $346.50
KOCHS SERVICE & SUPPLY LLC BLDG MAINT & REPAIR $597.32
KUNAU IMPLEMENT CO INC VEHICLES $8,525.95
KUNDE OUTDOOR EQUIPMENT GROUNDS MAINTENANCE & REPAIR $56.45
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $368.18
MUELLER SYSTEMS OTHER CONTRACTUAL
SERVICE $1,000.00
ODD JOBS INC OTHER PROF SERV EXP $350.00
P & K MIDWEST GROUNDS MAINTENANCE
& REPAIR $105.11
QUILL OFFICE SUPPLIES $475.78
SANDHAGEN; RANDY DEPOSIT
REFUND $50.00
SHEPLEY PHARMACY OPERATING SUPPLIES $20.33
SHIELDS, ASHLEY TRAINING $95.00
TARGET LIBRARY MATERIALS $61.73
TIPTON CONSERVATIVE & ADVERTIS OTHER PROF SERV EXP $202.22
UTILITY EQUIPMENT COMPANY VEHICLE OPERATIONS $119.04
VITAL IMAGERY LTD SUBSCRIPTION & ED
MATERIAL $50.00
WELLMARK BC BS GROUP INSURANCE $1,254.35
WILTON-DURANT ADVOCATE NEWS OTHER PROF SERV EXP $43.50
FOX APPARATUS REPAIR & MNT LLC VEHICLE REPAIR $265.00
SANDRY FIRE SUPPLY LLC VEHICLE REPAIR $642.10
MENDEHALL; DENISE OTHER PROF SERV EXP $200.00
PAYROLL WAGES $10,006.19
Total Receipts and
Disbursements for month of March by fund
Fund |
Receipts |
Disbursements |
General |
9550.37 |
112593.59 |
Road Use Tax |
10752.62 |
7750.23 |
Employee Benefit |
838.37 |
426.83 |
Local Option Sales Tax |
5787.35 |
|
Library Expendable
Trust |
55.16 |
|
|
118.00 |
|
Ambulance Trust |
3091.24 |
6275.25 |
Perpetual Care |
100.00 |
|
Debt Service |
864.00 |
|
Capital Project |
12.36 |
|
Water Utility |
9238.83 |
7254.20 |
Sewer Utility |
7131.28 |
6939.26 |
Solid Waste |
8651.96 |
7743.08 |
Storm Water Utility |
1046.37 |
|
Water Deposit |
101.38 |
|
REPORTS:
Fire Report: Lonni Koch reported fire calls including 2
medical assists; 1 Motor vehicle accident; 10 grass fires; 2 storm watch and 1 mutual aid with
Ambulance Report: A total of 17 ambulance calls were reported for the
month. the FF and
Public Works Report: Nick Lange reported receiving
the new mower; streets being swept; cemetery being cleaned off and Stanwood
streets being swept and billed for 5 hours.
Administration Report: Coppess provided copies of the State Audit
report; notification that the water supply operation permit was renewed through
7/31/17; the Lincoln Highway Buy Way Yard sale will be August 7-9; EMS will be
doing an insurance audit on 4/30/14; and the NC Football boys are wanting to
help the elderly or disabled with some projects around the yard/house on May
31. If you need some help please contact
city hall to register. It was also noted
that Septagon was working with Hull & Hull
Engineer to find a solution for the ponding water behind
Casey’s.
Old business discussion and possible action on:
Resolution 2014-13 to accept/reject the bid and award
contract for the concession stand/restrooms:
Pam Cavey motioned, Dee
Taylor seconded to approve the resolution rejecting the bids on the concession
stand/restroom project and accept the donation of labor with the materials
estimated to cost $49,600. Ayes: Taylor, Logue, Cavey, Davis. Nays:
None. Absent: Cook.
Resolution adopted.
Resolution 2014-14 for ball field amenities and
transfer of funds: Pam Cavey motioned, Pam Logue seconded to
approve the resolution for the expenditures on the amenities and to transfer
the budgeted $50,000 from the LOST fund to the Ball field Trust Fund. Ayes:
Taylor, Logue, Cavey, Davis.
Nays: None. Absent:
Cook. Resolution adopted.
Resolution for level of financial support for
training and development policy: Mayor Butler requested clerk to read the
draft of the proposed resolution as prepared by the government committee. In summary it provides for up to $1,000 towards
tuition and books in exchange for 2 years of volunteer service for each EMT level,
(Basic, Intermediate and Paramedic). Koch
requested that 2 students be reimbursed for more than $10,000 each after they signed
up to take the paramedic program through the U of I. After some discussion, including the steps
required for a budget amendment, council delayed taking action to search for
other alternatives.
Cable Franchise Ordinance and Fiber project: Hans Arwine, Mechanicsville Telephone Company was present to
update council on the status of obtaining a current franchise agreement as the
current one with the city expired sometime ago.
Stated they were working on obtaining a franchise directly from the IUB.
Hans informed the council of the
telephone company’s plans to bring fiber to the home as the plant is entirely
copper now; will be doing the main lines this summer and will primarily be ran
in the alleys and may take up to 2 years to get to all the homes. Most of the green peds
will be buried in vaults.
Proposals for removing sludge from the Lagoon: Pam Cavey
motioned, Rob Davis seconded to approve the written proposal received from
Midwest Injections at .0375 per gallon with additional options for the curtain
removal and removing the aerators. Ayes all. Motion
carried. Two other companies provided
estimates of 2 ˝ cents – 3 cents per gallon, plus additional costs for renting
additional equipment that would be needed.
Nuisance abatements: Council was
informed of letters being sent by the Mayor to address property that contained
nuisance violations. Unclaimed letters
may be hand delivered and property owners who fail to abate will result in
citations being written with fines up to $750 per day plus an order to abate
the nuisance, which could ultimately result in contempt of court and jail time.
Street Sweeper use at Clarence: Pam Cavey
motioned, Dee Taylor seconded to permit the street sweeper to be used at
Clarence at the same rate as Stanwood or any other location as may be
needed. Ayes all. Motion carried.
New business discussion and possible action on:
Bike Rack for library; painting; moisture on west
wall: On behalf of the library board LaVonne Christianson requested a bike rack be purchased for
$500 with the city paying for half to match grant funds received; reminded
council of the painting on the outside of the library; and informed them of
leak found on the west wall of the library which PWD Nick Lange thinks it can
be sealed with foam or tar and then the dry wall will need to be repaired. He indicated that he could probably do the
painting. Pam Cavey motioned, Rob Davis
seconded to approve purchasing the bike rack.
Ayes all.
Motion carried.
Resolution 2014-15 for Wage Increase for attaining
certification: Pam Logue motioned, Rob Davis seconded to
approve a $1 per hour increase for Coppess for attaining the MMC (Master
Municipal Clerk) designation from the International Institute of Municipal
Clerks. Roll call vote: Ayes:
Fireworks permit for July 4: Pam Cavey
motioned, Rob Davis seconded to approve the fireworks permit. Ayes all. Motion carried.
Approve the
Parking on one side of the street in the 600 block of
Controlled burn around lagoon: PWD requested
if the fire department would be able to do a controlled burn around the lagoon
area and they will if the weather permits.
Pam Cavey requested additional information about what it means when
there is a Red Flag Warning? It
is a Fire Weather Warning used as a forecast warning issued by the United States National Weather Service to inform area firefighting and land management
agencies that conditions are ideal for wild land fire ignition, and rapid
propagation. After drought conditions, and when humidity is
very low, and especially when high or erratic winds
which may include lightning are a factor, the Red Flag Warning becomes a
critical statement for firefighting agencies. To the public, a Red Flag Warning
means high fire danger with increased probability of a quickly spreading
vegetation fire in the area within 24 hours.
Lonni Koch requested
reimbursement for tree removal in ROW: Koch had
trees trimmed and discovered that it was rotten at the top of the tree and cost
an additional $250 to have it removed. Motioned by Pam Cavey, seconded by Dee Taylor to pay $125 towards
the removal. Ayes
all. Motion carried.
Police Coverage: Proposals for police protection
(
Repairs/replacement of water main on
Storm sewer catch basin: Rob Davis
motioned Pam Logue seconded to fix the storm sewer catch basin by R. Browns;
camera the one on
Information was also shared about
Application of Dust Control and/or 125th
Street seal coating: Pam Cavey motioned, Rob Davis seconded to
eliminate the application of dust control on 125th, continue with
the dust control on East First Street and proceed with double seal coating on
125th Street taking into consideration the information from the
County Engineer suggesting a layer of macadam stone (4 inch) and then cap with
2” of Class A road rock prior to sealing.
Ayes all.
Motion carried.
Committee Reports: Pam Cavey reported that the Auxiliary wants to concrete between the
two benches recently placed in the cemetery to facilitate mowing.
Correspondence
NC
football volunteers will be coming to Mechanicsville 5/31 and are looking for
projects to help elderly or disabled.
Signs will be posted at the post office and the
Set next regular
meeting date:
Mayor Comments:
None.
ADJOURN: There being no further business to come before
the Council at this time, council member Pam Logue motioned, Pam Cavey seconded,
to adjourn the meeting at 9:02 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess, MMC Larry
Butler, Mayor
City Clerk/Finance Officer