REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive visitors/public
comment: Ron
Baker requested permission to close the street in front of the fire station on
April 20 during the open house. Calvin
Paup motioned, Rob Davis seconded to approve the request provided notification
be given to the residents across the street.
Ayes all.
Motion carried.
CONSENT AGENDA: Pam Cavey motioned,
Pam Logue seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
AGVANTAGE FS INC VEHICLE OPERATIONS $416.40
ALBAUGH,
ALLIANT ENERGY ELECTRIC/
ARAMARK UNIFORM SERVICE ALLOWANCES - UNIFORMS $162.47
AREA AMBULANCE SERVICE OTHER PROF
BOOTS BODY
BOUND
BRIDGE COMMUNITY BANK PETTY
CAR QUEST
CASEYS GENERAL STORE VEHICLE OPERATIONS $873.12
CEDAR
CJ COOPER & ASSOCIATES INC TRAINING $52.00
ENTWISLE, ANGIE JANITORIAL EXPENSE $495.00
HART-FREDERICK CONSULTANTS PC ENGINEERING EXPENSE $3,803.75
HARTMAN, JUDY LIBRARY MATERIALS $60.00
HUNT, BRADLEY
REFUND DEPOSIT $50.00
IWIRELESS TELECOMMUNICATIONS $57.86
JOHN DEER FINANCIAL MINOR EQUIPMENT $61.99
JOHNSON COUNTY REFUSE INC OTHER PROF
KEYSTONE LABORATORIES, INC OTHER PROF
KLOCKES EMERGENCY VEHICLES OPERATING SUPPLIES $40.55
KOHOUT, JASON REFUND DEPOSIT $50.00
LANDESS, SHAWN REFUND
DEPOSIT $50.00
MCCLURE, SARAH REFUND
DEPOSIT $50.00
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $351.70
MID
NORTH CEDAR COMMUNITY SCHOOL LIBRARY MATERIALS $55.00
P & K
QUILL OFFICE SUPPLIES $159.95
SANDRY
SHEPLEY PHARMACY OPERATING SUPPLIES $18.88
TIESKOETTER, LESLIE REFUND
DEPOSIT $12.75
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $31.60
TIPTON GREENHOUSE LIBRARY MATERIALS $56.00
VITAL IMAGERY
WANDA WEBER OTHER PROF
WELLMARK BC BS GROUP INSURANCE $3,480.54
WENDLING QUARRIES INC STREETS $118.00
PAYROLL WAGES $14,468.66
Total Receipts and
Disbursements for month of March by fund
|
Fund |
Receipts |
Disbursements |
|
General |
8459.33 |
36582.36 |
|
Road Use Tax |
12031.20 |
8105.33 |
|
Employee Benefit |
873.35 |
1579.72 |
|
Local Option Sales Tax |
6055.95 |
|
|
Library Expendable
Trust |
53.76 |
145.72 |
|
|
787.88 |
191.25 |
|
Ambulance Trust |
7239.65 |
5025.75 |
|
Debt Service |
703.27 |
|
|
Capital Project |
|
5555.70 |
|
Water Utility |
8203.48 |
4701.04 |
|
Sewer Utility |
5376.77 |
9002.19 |
|
Solid Waste |
8562.24 |
8125.58 |
|
Storm Water Utility |
1055.10 |
|
|
Water Deposit |
64.56 |
101.81 |
Visitors: Andy Tyrrell, Director of Business
Development, SpeedConnect request for installation of
antenna on tower: Mr. Tyrrell provided
background information about the company, where they are currently providing
service, and a
sample lease agreement for the city to consider. Pam Logue motioned, Rob Davis seconded to
have it reviewed by the city attorney and taken under consideration at a future
meeting. Ayes all. Dee Cook absent. Motion carried. Informational product brochures and a replica
of the equipment will be brought to city hall for people to view.
Al
Dohmen, Adam Sandberg, and Tom Thimmes
presented a change in plans for the installation of the items at the ball field. The engineer’s estimate for the concession
stand and restrooms was nearly twice the amount anticipated, so the committee
requested to use the funds they currently have to finish both fields which
includes the lime and the fencing and the service line for the water, sewer,
and electricity, as well as gravel for the parking lot. This will allow the grants that have been
received so far to be completed and the games to begin. Fund raising will still continue. It was noted that it will cost $7/foot for
350 feet for the electricity lines to be buried, plus pedestal and wiring. Pam Cavey motioned, Calvin Paup seconded to
approve the change in the order in which the phases would be completed and
expenditures up to $57,700. Ayes all. Dee Cook absent.
Motion carried.
REPORTS:
Fire Report: Lonni Koch reported 5 fire calls which
included a semi stuck on tracks on 3/9; national tornado warning test on 3/27;
a fire at Koch’s Sales and Service on 4/3, controlled CRP burn on 4/7; and a
grass fire on
A
grant for $6500 was received from the Cedar County Community Foundation for the
purchase of rescue jacks and a saw.
Ambulance Report: A total of 14 ambulance calls were reported and a
reminder of the open house on April 20.
Discussion on fax reports not being received from some long distance
carriers. Information was shared that the
sending party needs to report it to their telephone carrier and trace it
through to the receiving party.
Public Works Report: Zerbe reported maintenance
being done on the mowers, street sweeper had new brushes and curtain put on it;
rear tires put on the mower, 2 sewer main plugs were reported; hauled rock to
area by FS where new storm sewer was installed; 2 aerators removed for
maintenance; Randy Krutzfield was here Friday and worked on the
anti-degradation plan for the sewer improvements; water main break along West
Second Street; the nitrate level dropped from 2.9 to 1.3 since lining the
service line pipe out of the fire station.
Joe started waste water classes. Discussion
regarding the repairs needed for the water pump on the street sweeper. Calvin Paup motioned, Pam Cavey seconded to
contact Elliot for an estimate to repair and if less than $2500 to
proceed. Ayes all. Dee Cook absent. Motion carried.
Police Report: Police Chief Barber reported 3 agency assists,
1 ambulance assist, 1 animal case, 1 arrest; 12 citizen assists, 2 criminal
mischief; 4 -911 calls; 1 theft, 4 traffic stops with 1 citation and 3
warnings;4 warnings for code violations for illegal parking; and 1 abandoned
refrigerator, 2 citations for illegal
parking and driving while barred.
Administration Report: Coppess reported that the hole was scheduled
to be cut for the window this week, street light on Country View was changed to
a fiberglass pole and paid for by developer; and Randy Krutzfield indicated
that a rough cost of the Lagoon improvements could be around 2.6 million
dollars and he suggested contacting ECIA to begin the LMI study to determine if
Mechanicsville is eligible for the CDBG funding.
Old Business:
Discussion on resolution to set the on-call pay for
full-time employees: Pam Cavey
reported that Dee Cook and her discussed restricting dispatch office to use
only the cell phone and then if police is able to answer the call let the
dispatcher know whether or not he is able to take care of the call. If he is able to take the call, then he would
be paid overtime or be entitled to take comp time whichever was preferred. Pam Cavey indicated that dispatch should not
be calling the house phone. Barber stated
he could contact Wethington. Council directed clerk to pay prior on-call
time at the rate of $50/12 hours.
Purchasing policy: Calvin Paup and Rob Davis reported reviewing the proposed policy and
directed clerk to prepare from the sample provided for approval at the next
meeting.
Library repairs to foundation and metal: Council was
reminded of some repairs still needing to be done to the outside of the library. Luke will be contacted about the
deteriorating brick and Joe will look at the curling metal.
New business discussion and possible action on:
Memorial Building Use: Recent
complaints on the use of the Memorial Building were reviewed and covered a
range of issues from the refrigerator being full over the weekend and not
available for use, to items being placed in front of doors blocking access to some
storage closets, as well as additional items being stored outside of the locked
cabinets at various locations throughout the building. Council directed that
communication be made with the various groups by posting a notice on the door
reminding users that the only approved storage is the locked cabinets. Clean up day is Tuesday and extra items
should be removed or placed out for the pick up.
Sealed bids for 1966 Ford tanker: Notice
had been published and 2 sealed bids opened with one for $1150 from Luke
Oberbreckling and the other of $1026 from Rod Dickey. Calvin Paup motioned, Pam Cavey seconded to
accept the bid from Luke Oberbreckling. Ayes all. Cook absent. Motion carried.
Dust Control Proposal: Calvin Paup
motioned Pam Logue seconded to approve the proposal from Binns
and Stevens to apply dust control on
ITC Franchise Agreement set public
hearing for ordinance: Pam Logue
motioned, Pam Cavey seconded to set the public hearing for
Municipal Pipe Tool 5 year Sewer Maintenance Contract: Calvin Paup
motioned, Rob Davis seconded to table until additional information was
gathered. Ayes all. Cook absent. Motion carried.
Sewer Back Up reimbursement: Calvin Paup
motioned, Pam Cavey seconded to reimburse property owners (one on
Reciprocal non-disclosure and confidentiality
agreement
Getting bids for replacing furnaces/ condensers: Pam Logue
motioned, Pam Cavey seconded to publish a request for sealed bids for the furnace
at city hall and A/C at post office. Ayes all. Cook
absent. Motion carried.
Rock alleys within business district: Calvin Paup
motioned, Rob Davis seconded to incur the expense of the installing the rock in
the alley within the business district. Ayes all. Cook
absent. Motion carried.
Flood Plain Ordinance: Pam Cavey and
Pam Logue will assist with completing the sample ordinance.
Committee Reports: Pam
Cavey reported that the auxiliary approved purchasing 2 benches for
installation at the cemetery near the Doughboy.
Calvin Paup motioned, Pam Logue seconded to approve placing the benches
near the Doughboy. Ayes
all. Motion carried.
Correspondence: Des Moines Sunday Register Vacation Iowa 2013
guide for activities May 12- Sept 2 and Small City Workshops.
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Rob Davis motioned, Calvin Paup seconded,
to adjourn the meeting at 9:28 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance Officer