City of Mechanicsville

REGULAR COUNCIL MEETING

March 12, 2012

 

The Mechanicsville City Council met in regular session on Monday, March 12, 2012 at City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.   Council members present for roll call were Rob Davis, Pam Cavey, Calvin Paup, Deanna Cook and Pam Logue.  Others present included Jim Barber, Lonni Koch, Randy Krutzfield, Hart Frederick Engineering; Fran Robinson, Carol La Mont, Doyle Pickering, Doug Wolf, Matt Shields, and Doug Cook.

 

Receive visitors/public comment:  Doyle Pickering provided information to the council regarding the upcoming exhibit “Remembering our Fallen” which will be on display at the Library with an opening ceremony on Saturday, March 24 at 10 a.m.  The fire and police departments will be assisting with escorting the exhibit into town on March 22 and will be on display from March 23-31.

 

CONSENT AGENDA:  Pam Logue motioned, Deanna Cook seconded to approve the consent agenda including the agenda, finance reports, claims, and minutes from 2/13/12. Roll call vote: Ayes: Cavey, Paup, Cook, Davis, and Logue. Nays: None. Motion carried.

 

Public Hearing on 2012 budget amendment hearing:  The Mayor opened the public hearing. The city council investigated and found that a notice of intention to amend the 2012 budget had been duly published as provided by law and that this is the time and place at which the Council shall receive oral or written objections from any resident or property owner of the City.  The City Clerk announced that no written objections had been placed on file.  Whereupon, the Mayor called for any written or oral objections, and there being none, Calvin Paup motioned, Pam Cavey seconded to close the hearing.  Ayes all. The Mayor announced that the public hearing was closed and that the City Council may authorize the budget to be amended.

 

Public hearing on entering into proposed loan agreement $775,000: The Mayor opened the public hearing. The city council investigated and found that a notice of intention to institute proceedings to enter into a Loan Agreement in a principal amount not to exceed $775,000 had been duly published as provided by law and that this is the time and place at which the Council shall receive oral or written objections from any resident or property owner of the City.  The City Clerk announced that no written objections had been placed on file.  Whereupon, the Mayor called for any written or oral objections, and there being none, Calvin Paup motioned, Pam Cavey seconded to close the hearing.  Ayes all.  Motion carried.  The Mayor announced that the public hearing was closed and that the City Council may authorize the loan agreement in the amount as published.

 

Public hearing on 2013 budget hearing:  The Mayor opened the public hearing. The city council investigated and found that a notice of intention to adopt 2013 budget had been duly published as provided by law and that this is the time and place at which the Council shall receive oral or written objections from any resident or property owner of the City.  The City Clerk announced that no written objections had been placed on file.  Whereupon, the Mayor called for any written or oral objections, and there being none, Pam Logue motioned, Pam Cavey seconded to close the hearing.  Ayes all.  The Mayor announced that the public hearing was closed and that the City Council may authorize the 2013 budget to be adopted.

 

The claims approved were as follows:

  AGVANTAGE FS INC                            VEHICLE OPERATIONS                                 $978.95

  ALBAUGH, TOM                                  MILEAGE                                                   $80.10

  ALLIANT ENERGY                                ELECTRIC/GAS EXPENSE                            $5,809.46

  AMAZON.COM                                    LIBRARY MATERIALS                                  $611.63

  AMENT, INC                                        ENGINEERING EXPENSE                              $2,185.63

  APACHE HOSE & BELTING                      OPERATIONAL EQUIP REPAIR                           $15.00

  AREA AMBULANCE SERVICE                  OTHER PROF SERV EXP                                 $75.80

  BIBLIONIX                                          SUBSCRIPTION & ED MATERIAL                    $1,800.00

  BOUND TREE MEDICAL                          OPERATING SUPPLIES                                  $249.80

  BRIDGE COMMUNITY BANK                     POSTAGE/SHIPPING                                      $70.93

  CAR QUEST AUTO PARTS                      VEHICLE REPAIR                                         $141.45

  CASEYS GENERAL STORE                     VEHICLE OPERATIONS                               $1,073.28

  CEDAR COUNTY SOLID WASTE               PAYMENTS TO OTHER AGENCIES                    $972.00

  CHASE CARD SERVICES                        POSTAGE/SHIPPING                                     $151.68

  CITA                                                ASSOCIATION DUES                                     $25.00

  CJ COOPER & ASSOCIATES INC               MEDICAL/WELLNESS EXPENSE                         $52.00

  DANS TIRES & MORE                            VEHICLE REPAIR                                         $291.58

  EAGLE ENGRAVING, INC                        ALLOWANCES - UNIFORMS                             $11.40

  ECICOG                                            MEETINGS & CONFERENCES                            $15.00

  ENTWISLE, ANGIE                                JANITORIAL EXPENSE                                  $300.00

  FIRE SERVICE TRAINING BUREAU             TRAINING                                                 $150.00

  HACH COMPANY                                 CHEMICALS                                              $142.46

  HART-FREDERICK CONSULTANTS PC        OTHER PROF SERV EXP                             $2,188.75

  IMFOA                                              MEETINGS & CONFERENCES                           $100.00

  IOWA ASSOCIATION OF MUNICIPAL          OTHER PROF SERV EXP                                $445.67

  IOWA DEPT OF PUBLIC HEALTH               ASSOCIATION DUES                                     $25.00

  IWIRELESS                                         TELECOMMUNICATIONS                                   $0.00

  JOHN DEER FINANCIAL                          VEHICLE REPAIR                                          $76.43

  JOHNSON COUNTY AMBULANCE             OTHER PROF SERV EXP                                $200.00

  JOHNSON COUNTY REFUSE INC               OTHER PROF SERV EXP                             $2,952.50

  KEYSTONE LABORATORIES, INC              OTHER PROF SERV EXP                                $275.40

  KIRKWOOD COMMUNITY COLLEGE           TRAINING                                                 $635.00

  KOCHS SERVICE & SUPPLY LLC               VEHICLE REPAIR                                         $866.48

  LISBON-MT VERNON AMBULANCE            OTHER PROF SERV EXP                                $100.00

  LYNCH FORD                                     VEHICLE REPAIR                                          $30.16

  MECHANICSVILLE TELEPHONE CO            TELECOMMUNICATIONS                                $314.02

  PATRIOTIC PRODUCTIONS                      OTHER PROF SERV EXP                                $450.00

  QUALITY INN & SUITES                          MEETINGS & CONFERENCES                           $213.78

  SANDRY FIRE SUPPLY LLC                     MINOR EQUIPMENT                                    $4,044.00

  SEEHUSEN INSURANCE AGENCY              INSURANCE EXPENSE                               $31,673.00

  STAPLES                                          OFFICE SUPPLIES                                         $45.31

  TIPTON CONSERVATIVE & ADVERTIS        PRINTING & PUBLISHING EXP                          $314.64

  US POST OFFICE                                 OTHER CONTRACTUAL SERVICE                      $76.00

  WALMART                                         OPERATING SUPPLIES                                   $14.37

  WELLMARK BC BS                               GROUP INSURANCE                                  $3,829.37

  FIRE SERVICE TRAINING BUREAU             TRAINING                                                   $50.00

  AREA AMBULANCE SERVICE                  OTHER CONTRACTUAL SERVICE                      $75.80

  WOLF, DOUG                                     TRAINING                                                 $106.99

  KIRKWOOD COMMUNITY COLLEGE           TRAINING                                                   $95.00

  US CELLULAR                                    TELECOMMUNICATIONS                                $146.89

  PAYROLL                                                        WAGES                                                                $13,022.22

 

Total Receipts and Disbursements for month of February fund

Fund

Receipts

Disbursements

General

8509.07

12648.34

Road Use Tax

10127.63

17864.95

Employee Benefit

256.43

1829.61

Local Option Sales Tax

6091.77

 

Library Expendable Trust

79.43

 

Capital Project

 

11457.91

Ambulance Trust

2135.81

3001.02

Fire Trust

5.04

 

Water Utility

7782.29

2328.86

Sewer Utility

5194.20

3854.92

Solid Waste

7972.48

4726.98

Water Deposits

150.00

50.00

 

REPORTS:

Administration Report:  Coppess reported receiving confirmation that the city had been accepted for recertification to bill Medicare directly for ambulance services.  Dee Cook motioned, Rob Davis seconded to approve request to attend the IMFOA Conference in Des Moines, 2 vacation days, and the ECICA Clerks meeting on 5/24 in Dubuque.  Ayes all.  Motion carried.

 

Public Works Report: Zerbe was absent.  Calvin Paup motioned, Dee Cook seconded to approve setting the dates for spring clean up for 4/17, cemetery clean up for 4/16 and yard waste to reopen on April 7.  Ayes all.  Motion carried.

 

Police Report:  Police Chief Barber provided a recap of the calls for the month which included 2 accidents; 7 agency assist, 2 arrests, 3 assist motorists; 10 citizen assist, 1 harassment; 12 – 911, 2 thefts, 4 traffic stops, 2 citations, 2 warnings, 1 welfare check; 1 bad check notice served; 4 warnings for code violations; illegal parking and curfew violations, 5 citations issued for illegal parking, RR crossing violation, no valid drivers license.

 

Fire Report:  Lonni Koch reported 12 fire calls 2/13 lift assist at MNRC; 2/16 field fire;  2/16 a second flare up in original field fire; 2/23 rollover Hwy 30W; 2/23 lift assist; 2/24 601 lift assist; 2/26 smell of burning tires, turned out to be a skunk; 2/28 car fire Hwy 30 cancelled en route; 3/3 rollover Garfield and 170th; 3/7 semi cab fire at AgVantage lot; 3/11 M-A Lisbon grassfire out of control and a trash burn.  Pam Logue motioned, Pam Cavey seconded to approve the purchase of 60 particulate masks for $75 and Mike Hayslip to the Fire Department.  Ayes all.  Motion carried. 

 

Dee Cook motioned, Pam Cavey seconded to proceed with purchase on the fire truck  regarding preparing the notice to send for bids.  Ayes all.  Motion carried.

Furnace shared by city hall/fire department meeting room is making noises. Could be the blower fan.  Calvin Paup requested to have specs prepared so that notice for bids can be published.

 

Ambulance Report: Lonni Koch reported 27 ambulance calls with 5 of them being refusals; 2 for Tipton not having a crew.  We used paramedic from Lisbon-Mt Vernon, Area Ambulance and Johnson County Ambulance.  Mechanicsville provided paramedic for A-7 and A-4 Request to approve Mike Hayslip as ambulance driver was approved with a motion by Dee Cook and seconded by Pam Logue.  Ayes all.  Motion carried.

 

The request to approve $15,000 to be transferred from the Ambulance Trust Fund and $5000 each year for the life of the loan for the fire truck was not approved as it would not be in compliance with the designated purpose for the Ambulance Trust Funds.

 

Old Business:

Plan of Action to be in compliance with Waste Water Permit:  Randy Krutzfield, Hart-Frederick Engineering, reviewed the proposed plan and time schedule with the council.  Pam Logue motioned, Rob Davis seconded to authorize the proposed plan to be submitted to the DNR.  Also, related to this project is the storm sewer project being proposed for the 2013 budget which is expected to have an impact on improving a few of the issues at the lagoon.  Council provided instruction that the goal will be to have the storm sewer construction completed before fall.  Ayes all.  Motion carried.

 

Recommendation from P&Z to approve ball field development:  Council received and accepted information that the P&Z Commission met to provide recommendations on the plans for developing the 5 acres next to the school into a ball field.

 

New business

Sr. Citizens group requested to install 2 additional hand railings west of post office:  Calvin Paup motioned, Rob Davis seconded to approve accepting the funds to be donated by the senior citizens for this project to be done.  Ayes all.  Motion carried.

 

Park board request for laser tag July 4th $995:  Tabled until next month.

 

Resolution 2012-5 to adopt 2012 budget amendment: After due consideration and discussion, Council member Calvin Paup introduced the resolution set out and moved for its adoption, seconded by Council member Dee Cook. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted Aye:  Davis, Cavey, Paup, Logue, and Cook.  Nays:  None.  The Mayor declared the resolution to amend 2012 budget duly adopted as set out.

 

Resolution 2012-6 authorizing a loan agreement and a General Obligation Corporate Purpose Bond and providing for the levy of taxes to pay the same: After due consideration and discussion, Council member Dee Cook introduced the resolution set out and moved for its adoption, seconded by Council member Pam Cavey. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted Aye: Davis, Cavey, Paup, Logue, and Cook.  Nays:  None.  The Mayor declared the resolution duly adopted as set out.

 

Resolution 2012-7 authorizing to adopt 2013 proposed budget: After due consideration and discussion, Council member Pam Logue introduced the resolution set out and moved for its adoption, seconded by Council member Pam Cavey. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted Aye:  Davis, Cavey, Paup, Logue, and Cook.  Nays:  None.  The Mayor declared the resolution duly adopted as set out.

 

Appointment to P&Z Commission to fill vacancy:  Finding that the vacancy for the position had been posted and upon receipt of notice from only one volunteer, Pam Logue motioned, Dee Cook seconded to appoint Jeff Christianson to the Planning and Zoning Commission to fill the vacancy that was created by the resignation from Larry Beck.   Ayes all.  Motion carried.

 

Committee Reports: None.

 

Correspondence: Windstream Communications Inc underground telephone cables:  Council reviewed the proposed plans to install some additional fiber lines at the edge of town and did not for see any issues.

 

Set next regular meeting date: Monday, April 9, 2012

 

Mayor Comments: None.

 

ADJOURN:  There being no further business to come before the Council at this time, council member Rob Davis motioned, Calvin Paup seconded, to adjourn the meeting at 8:58 p.m. Ayes all.  Meeting adjourned.

 

ATTEST:

 

____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer