City of Mechanicsville

REGULAR COUNCIL MEETING

March 8, 2010

 

The Mechanicsville City Council met in regular session on Monday, March 8, 2010 at the City Hall.  Mayor Boyd A. Stine called the meeting to order at 7:00 p.m.  Council members present for roll call were Larry Beck, Carla Barnhart, Gene Brown, Calvin Paup, and Deanna Cook.  Others present included Jim Barber, Alan Zerbe, Kerri Poduska, Rob Davis, and Doug Cook.

 

Receive visitors/public comment:  None.

 

CONSENT AGENDA: Calvin Paup motioned, Larry Beck seconded to approve all items under the consent agenda including the agenda, finance reports, claims, and minutes from 2/18/10. Roll call vote: Ayes:  Beck, Brown, Barnhart, Cook and Paup. Nays: None. Motion carried.

 

The claims approved were as follows:

 

AGVANTAGE FS INC

VEHICLE OPERATIONS

$1,248.03

AIRGAS NORTH CENTRAL

OPERATING SUPPLIES

$116.23

ALL MED

OPERATING SUPPLIES

$102.14

ALLIANT ENERGY

ELECTRIC/GAS EXPENSE

$8,259.99

AMAZON.COM

LIBRARY MATERIALS

$436.85

AMENT, INC

ENGINEERING EXPENSE

$718.89

ARAMARK UNIFORM SERVICE

ALLOWANCES - UNIFORMS

$680.02

BARNES & NOBLE

LIBRARY MATERIALS

$85.94

CARUS CORPORATION

CHEMICALS

$186.70

CASEYS GENERAL STORE

VEHICLE OPERATIONS

$54.34

CEDAR COUNTY SOLID WASTE

PAYMENTS TO OTHER

$828.00

CJ COOPER & ASSOCIATES INC

MEDICAL/WELLNESS EXPENSE

$50.00

COPYWORKS

OFFICE SUPPLIES

$335.00

ECICOG

TRAINING

$10.00

ENTWISLE, ANGIE

JANITORIAL EXPENSE

$250.00

FARM PLAN

OPERATING SUPPLIES

$47.70

HACH COMPANY

CHEMICALS

$149.04

IOWA ASSOCIATION OF MUNICIPAL

OTHER PROF SERV EXP

$433.26

IOWA OFFICE SUPPLY

OFFICE SUPPLIES

$63.54

IOWA PRISON INDUSTRIES

POSTS/SIGNS

$432.30

IWIRELESS

TELECOMMUNICATIONS

$101.10

JIMS AUTO BODY

VEHICLE REPAIR

$363.59

JOHNSON COUNTY AMBULANCE

OTHER PROF SERV EXP

$150.00

JOHNSON COUNTY REFUSE INC

OTHER PROF SERV EXP

$2,887.50

KEYSTONE LABORATORIES, INC

OTHER PROF SERV EXP

$230.10

KIRKWOOD COMMUNITY COLLEGE

TRAINING

$579.00

KOCHS PAINT & LUMBER

BLDG MAINT & REPAIR

$363.80

MECHANICSVILLE TELEPHONE CO

TELECOMMUNICATIONS

$330.06

MICROMARKETING

LIBRARY MATERIALS

$962.57

NATIONAL GEOGRAPHIC SOCIETY

SUBSCRIPTIONS  

$34.00

PENWORTHY

LIBRARY MATERIALS

$653.41

QUILL

OFFICE SUPPLIES

$85.14

SEEHUSEN INSURANCE AGENCY

INSURANCE EXPENSE

$291.00

SHEPLEY PHARMACY

OPERATING SUPPLIES

$75.34

STAPLES

OFFICE SUPPLIES

$94.97

TIPTON CONSERVATIVE & ADVERTIS

PRINTING & PUBLISHING EXP

$295.56

TREES FOREVER

GROUNDS MAINTENANCE &

$400.00

WELLMARK BC BS

GROUP INSURANCE

$4,099.77

ZOLL MEDICAL CORPORATION

OPERATING SUPPLIES

$975.51

CEDAR COUNTY RECORDER

RECORDING FEE

$136.00

JONES COUNTY RECORDER

RECORDING FEE

$68.00

PAYROLL

WAGES

11,705.50

 

Total Receipts and Disbursements for month of February by fund

Fund

Receipts

Disbursements

General

5,839.29

24,913.44

Road Use Tax

9,497.10

4,730.41

Employee Benefit

86.24

1,875.71

Local Option Sales Tax

5,968.89

 

Library Expendable Trust

3,231.33

 

Ambulance Trust

7,788.16

1,642.11

Fire Trust

.34

 

Perpetual Care

150.00

 

Water Utility

9,101.34

3,210.65

Sewer Utility

5,686.09

2,020.87

Solid Waste

8,890.88

4,596.51

 

 Public Hearing on 2010-2011 Budget:  The public hearing was opened at 7:05 p.m. and there being no written or oral comments received the hearing was then closed with a motion by Larry Beck, seconded by Carla Barnhart.  Ayes all.  Hearing closed.

 

REPORTS:

Ambulance Report: Ambulance Coordinator Karrie Poduska reported 18 medical calls, 2 traumas, and 1 10-50 for a total of 21 calls. Two calls were with Clarence and 1 with Stanwood. Poduska reported that Marilyn Fitzgerald resigned in January and Sherrie Paup resigned March 1.  Code 1 Training was requested for 4 participants. Calvin Paup motioned, Gene Brown seconded to approve the request for training and the ambulance report.  Ayes all.  Motion carried.

Fire Department Report:  Doug Cook reported 3 calls for the Fire Department a 10-50 on 2/6, a call suspecting smoke from the roof and turned out to be fog; and assist A-3 on the 26th.

 

Police Report:  Police Chief Barber reported 5 agency assists, 1 ambulance assists, 1 animal case, 2 arrest, 2 citizen assist, 1 harassment, 3-911 calls, 3 traffic stop with 3 warnings.  There were 34 warnings for code violations for illegal parking, snowmobile violations, merchandise display violations, and 1 citation issued for illegal parking.  Discussion about posting a notice for part time help for a certified officer and getting quotes for the vehicle replacement.  Carla Barnhart motioned, Calvin Paup seconded to approve the report.  Ayes all.  Motion carried.

 

Public Works Report: Zerbe reported work being done to clean the storm drains, patching some holes and installing more radio read meters.  The date for Spring Clean up was set for April 20 and Yard Waste disposal will be open on Saturday, April 3 from 8-Noon.  A request to attend training on May 18 & 19 on Pumps at Kirkwood for $199 and May 25 on Chlorine Chemistry for $99 was approved with a motion by Larry Beck, seconded by Gene Brown.  Ayes all.  Motion carried. Zerbe also provided information to the council about the IDNR Stream reclassification process and the possibility that due to the changing rules the city may be required to make additional changes to the lagoon wastewater system.

 

Administration Report:  Coppess reported receiving a $1000 donation from the Senior Citizens for the park to use towards a walkway, the Trees Forever group received a grant for $500 of which the city will contribute $400 in matching funds for the residential planting project, information on the housing fund awards is to be announced on May 5, correspondence from the Iowa Finance Authority indicating that we are eligible for a rate reduction on the water tower loan, however will require bond attorney to make modifications to the loan agreement and requested to attend regional clerks workshop on 3/18 at North Liberty at a cost of $10.  Larry Beck motioned, Calvin Paup seconded to approve attending the workshop and directed clerk to contact bond council in order to reduce the interest rate on the SRF loan.  Ayes all.  Motion carried.

 

Old Business:

Clarification on replacement of doors at Memorial Building:  Contractor followed up to clarify that the proposal that was accepted in February only included the doors as he had sent the labor separately on the initial proposal.  This increased the total of the project by another $5,000.  Calvin Paup motioned, Gene Brown seconded to table making a decision until next month and additional research would be gathered to determine if the project cost can be lowered.  Ayes all.  Motion carried. 

 

New Business:

DISCUSSION AND POSSIBLE ACTION ON:

2010-02 Resolution adopting the budget for 2010-2011:  Carla Barnhart motioned, Larry Beck seconded to adopt the budget for 2010-2011 as published.  Roll call vote:  Ayes:  Brown, Beck. Paup, Barnhart, Cook.  Nays:  None.  Resolution adopted.

 

Liquor license renewal:  Larry Beck motion, Gene Brown seconded to approve the liquor license for Bubba’s Bar and Grill.  Ayes all.  Motion carried.

 

2010-3 Resolution authorizing the Mayor to sign the lease renewal for USPS:  Motioned by Calvin Paup, seconded by Dee Cook to authorize and appoint the mayor to execute the lease with the United States Postal Service, which shall be deemed binding upon all members of the organization, collectively.  Roll call:  Ayes:  Gene Brown, Larry Beck, Calvin Paup, Carla Barnhart, and Dee Cook.  Nays:  None.  Motion carried.

 

Committee Reports:  None

 

Correspondence: Iowa Department of Public Health sent notice regarding a warning for violating the smoke free workplace act.  Information was received from Build with Bags grant application of which Gene Brown motioned, Carla Barnhart seconded to complete the grant application for on opportunity to receive park benches.

 

Mayor’s Comments: None.

 

Set next regular meeting date: 4/12/10

 

ADJOURN:  There being no further business to come before the Council at this time, council member Larry Beck motioned, Gene Brown seconded, to adjourn the meeting at 8:09 p.m. Ayes all.  Meeting adjourned.

 

ATTEST:

 

____________________________                   ___________________________

Linda K. Coppess, CMC                                    Boyd A. Stine, Mayor

City Clerk/Finance Officer