REGULAR COUNCIL MEETING
The Mechanicsville City
Council met in regular session on
Receive
visitors/public comment:
Warren
Wethington asked for clarification on the council’s
position regarding on-call time for the police chief. Council resolved that the current budget has
a balance of $1400 allocated for overtime pay and that the police chief can
coordinate with the sheriff’s office to manage his schedule accordingly.
Dorothy
Russell and Donna Kuehnle provided information on a $500 grant they received
from Trees Forever to be used for energy efficient plantings and will be used
to help replace the trees that were recently identified for removal by the
CONSENT AGENDA: Dee Cook motioned,
Pam Cavey seconded to approve the consent agenda including the agenda, minutes
from
The claims approved were
as follows:
QUILL OFFICE SUPPLIES $105.73
AGVANTAGE FS INC VEHICLE OPERATIONS $985.68
ALLIANT ENERGY ELECTRIC/
AMAZON.COM LIBRARY MATERIALS $325.32
AREA AMBULANCE SERVICE OTHER PROF
BANYON
BRIDGE COMMUNITY BANK OTHER CONTRACTUAL
SERVICE $73.48
CARGILL DEICING TECHNOLOGY OPERATING SUPPLIES $1,811.25
CASEYS GENERAL STORE VEHICLE OPERATIONS $836.53
CEDAR
CEDAR RAPIDS PHOTO
CLARENCE LOWDEN
CONSUMER REPORTS SUBSCRIPTION & ED
MATERIAL $49.00
ED M FELD EQUIP CO INC MINOR EQUIPMENT $480.00
ELLIOTT EQUIPMENT VEHICLE REPAIR $862.86
EMERGENCY VEHICLE SALES VEHICLE REPAIR $264.74
ENTWISLE, ANGIE JANITORIAL EXPENSE $660.00
HACH COMPANY CHEMICALS $75.89
IWIRELESS TELECOMMUNICATIONS $57.86
JIMS
JOHN DEER FINANCIAL OPERATING SUPPLIES $28.84
JOHNSON COUNTY REFUSE INC OTHER PROF
KEYSTONE LABORATORIES, INC OTHER PROF
KOCHS SERVICE & SUPPLY LLC FURNITURE/FIXTURES $316.77
LIONS CLUB OTHER SUPPLIES $50.00
MATT PARROTT &
MECHANICSVILLE TELEPHONE CO TELECOMMUNICATIONS $307.71
NATIONAL GEOGRAPHIC SOCIETY SUBSCRIPTION & ED MATERIAL $39.00
OVERDRIVE SUBSCRIPTION & ED
MATERIAL $634.38
PEOPLE SUBSCRIPTION & ED
MATERIAL $44.50
QUILL OFFICE SUPPLIES $252.49
SADLER POWER TRAIN VEHICLE REPAIR $288.46
SANDRY
SEEHUSEN INSURANCE AGENCY INSURANCE EXPENSE $269.00
SHEPLEY PHARMACY OPERATING SUPPLIES $31.75
TIPTON CONSERVATIVE & ADVERTIS PRINTING & PUBLISHING EXP $441.60
WALMART OPERATING SUPPLIES $22.02
WELLMARK BC BS GROUP INSURANCE $3,480.54
WENDLING QUARRIES INC OPERATING SUPPLIES $279.31
CLIA LABORATORY PROGRAM OTHER CONTRACTUAL SERVICE $150.00
BATTERIESPLUS OPERATING SUPPLIES $61.25
PAYROLL WAGES $12,079.19
Total Receipts and
Disbursements for month of January by fund
Fund |
Receipts |
Disbursements |
General |
5898.11 |
14040.24 |
Road Use Tax |
8894.04 |
3543.06 |
Employee Benefit |
218.41 |
1686.05 |
Local Option Sales Tax |
6,897.79 |
|
Library Expendable
Trust |
3.62 |
|
|
26825.82 |
21.25 |
Ambulance Trust |
18454.73 |
1028.98 |
Debt Service |
175.87 |
|
Capital Project |
0.00 |
175162.73 |
Water Utility |
6987.10 |
1481.85 |
Sewer Utility |
4758.05 |
3537.41 |
Solid Waste |
7757.17 |
4928.86 |
Storm Water Utility |
948.89 |
|
Water Deposits |
50.00 |
|
Public Hearing Budget
Amendment: Having found notice was
published to hear comments for or against the proposed amendment the Mayor
opened the public hearing and with no oral or written comments being received,
Calvin Paup motioned, Dee Cook seconded to close the public hearing. Ayes all. Motion carried.
REPORTS:
Fire Report: Lonni Koch reported 3 fire calls including a grass
fire, mutual aid to a building fire in Morley, and lift assist for the
ambulance. A request to repair 3 Pass
Device Failures at a total cost of $720 and for 4 attendees to attend
Ambulance Report: A total of 17 ambulance calls were reported and a
flat tire was fixed on the ambulance.
Public Works Report: Zerbe reported the garbage
truck and the dump truck both had some repair work done to them, the
information back from the manufacturer on the meter that was sent in indicated
that there was nothing wrong with the meter, and provided council with
information on modifying the Tornado aerators that eliminate the need to grease
the lower end of the units at a cost of $1869 to modify and install each unit. We have a total of 6 units that could be
done. Calvin motioned, Rob seconded to
have two units done and to verify with the engineers that the pumps will stay
the same with the proposed future changes before doing the remaining four. Ayes all. Motion carried.
Police Report: Police Chief Barber went over his annual
report and made council aware of the public safety comparison of calls for the
year being 91 for fire, 226 ambulance and 588 police. Council encouraged Jim to continue to work
with the
Administration Report: Coppess updated council on the completion of
the Education and Encouragement section of the SRTS grant with markers and
paper to be furnished to the elementary for posters and then displayed around
town regarding encouragement in using the North Cedar Route to Learning and
children participating will be awarded with a pedometer to be used to keep
track of their use of the route. This
has been pre-approved by the IDOT for reimbursement up to the $1100
allotted. Calvin Paup motioned, Dee Cook
seconded to approve. Ayes
all. Motion carried.
Coppess
also presented council with the plaque that was received from the Minnesota Twins
Grant and reminded them that the 6 month update was due back to them as well as
the final grant update to Cedar County Community Foundation. Citizen
complaint regarding snow removal from the sidewalk was reviewed; plans were
forwarded to the engineer for the park shelter, and updated council on the discovery
of a frozen water pipe and the corresponding bill.
Old Business:
Claims regarding meter inaccuracy reference Ordinance
91.10: Lengthy discussion regarding the accuracy test
ordinance. Pam Cavey shared information
she had researched on the internet and made the motion to waive the sewer
charges but not the water for Dan Paidar’s one month and for Jake Koch’s 3
months. Dee Cook seconded. Ayes: Cavey, Paup, Davis, and Cook. Nay:
Logue. Motion carried. Council discussed additional research be done to see how other communities ordinances read which was
assigned to the water committee of Calvin and Rob.
New business discussion and possible action on:
Resolution 2013-2 Establishing Fund Balance Policies
pursuant to GASB 54: The passage of GASB 54 made a change in the
definition of Special Revenue Funds and as a result the city would need to
modify which column it reported the activity of some of its special revenue
funds on the Annual Report. These funds
should no longer be classified as special revenue funds but would be considered
General funds instead; they include the ballpark trust fund, the fire trust
fund, and the ambulance trust fund. Dee
Cook motioned, Pam Logue seconded to approve the Resolution 2013-2 to establish
the fund balance policy according to GASB 54.
Roll call: Ayes: Cook, Logue, Paup, Cavey, and
Resolution 2013-3 to adopt the Budget Amendment and
Certification for 2013: Dee Cook motioned, Rob Davis seconded to
adopt the Budget Amendment for 2013.
Roll Call: Ayes: Cook, Logue, Paup, Cavey, and Davis. Nays: None.
Resolution adopted.
Budget Work session:
Salaries for 2014 budget: Rob
Davis provided a proposal listing various amounts for each employee. Dee Cook motioned, Calvin Paup seconded to
include a 2% cost of living increase for the 2014 budget. Ayes:
Cavey, Paup, Logue, and Cook. Nays:
Davis. Motion carried.
A budget work session was
set for Feb 19 at
Public Works Position: The question
was brought before the council as to whether they would accept a counter offer
which was an additional 50 cents up front and 25 cents less upon attaining the
Grade 2 certification. The motion was
made by Pam Logue seconded by Pam Cavey to leave the offer as is with out any
changes. Ayes all.
Motion carried. The applicant has until
Committee Reports: Calvin Paup reported a request
to have benches installed at the cemetery near the doughboy of which Cavey and
Cook were assigned to research.
Correspondence
Set next regular
meeting date:
Mayor Comments: None.
ADJOURN: There being no further business to come before
the Council at this time, council member Pam Logue motioned, Pam Cavey seconded,
to adjourn the meeting at 9:55 p.m. Ayes all. Meeting adjourned.
ATTEST:
____________________________ ___________________________
Linda K. Coppess,
City Clerk/Finance Officer